Administrative Specialist IV, San Diego, CA Details

Administrative Specialist IV, San Diego, CA

Cherokee Federal - San Diego, CA

Employment Type : Full-Time

Senior Administrative Specialist – Training, San Diego, CA

Join the team who values your skills and expertise. From intelligence and cybersecurity to vulnerability assessment and mission assurance, Cherokee Nation Strategic Programs (CNSP) brings experience and results. Building on a reputation as a dedicated, disciplined and tightly knit organization, CNSP supports DOD and other federal clients in their critical, strategic and operational programs. CNSP is looking for qualified talent to give our clients the support they deserve and the quality they expect from our team – a team of experts, like you.

Cherokee Nation Strategic Programs is part of Cherokee Federal – a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation’s mission around the globe for more than 60 federal clients.

For more information, visit cherokee-federal.com.

The Senior Administrative Specialist - Training manages the Command Training Program which includes assigning training, verifying training completion and updating training records. Manages the command Learning Management System (LMS). Performs other administrative tasks supporting the command sponsor program, leave administration and indoctrination.

Essential Duties & Responsibilities:

• Manage the command Learning Management System (LMS).
• Develop updates and implements Command Annual Training requirements and tracks and ensures 100% command training compliance.
• Track course completion status for 300 personnel. Sends weekly reminders to Department POCs on training delinquencies.
• Provide customer service/trouble shooting/ technical support. Ensures staff can access the training and record it properly.
• Approve and file training course completion certificates.
• Update the Training Page on the intranet site as required and coordinates required preparations for conducting command training sessions (ie. General Military Training) and other classroom training requirements
• Manage the recording and filing of completion certificates on all required training; tracks and reports training completion rates weekly.
• Review and process pay documents for incoming military members transferring to the command
• Track and prepare correspondence for incoming personnel and updates the Navy Standard Integrated Personnel System (NSIPS)
• As Command Leave Administrator updates personnel profiles in NSIPS for military personnel.
• Receive and update the daily muster report for the Administration Directorate.
• Provide personnel reports to the Immediate Superior in Command (ISIC) with current personnel onboard (Military, GS and contractors)
• Updates check ins and check outs for the command in various systems
• Coordinate monthly indoctrination for the command and collects inputs on the process for review.
• Prepare and routs correspondence for the command as necessary.

Supervisory/Management Authority:

• This position will not have supervisory or management authority

Education and/or Experience:

• A High School Diploma or equivalent is required.
• Must have at least ten (10) years of administrative work experience; Navy Yeoman experience preferred
• Must have five (5) years of experience as a Learning Management System Administrator
• Experience with Relias LMS preferred and strongly desired

Knowledge, Skills and Abilities:

• Good command of the English language, grammar, composition, spelling, capitalization, punctuation and general terminology necessary to type a variety of material accurately.
• Skills in operating a desktop computer, printer, scanner, facsimile, and other office-related equipment.
• Proficient with Microsoft Office Suite to include: Word, Excel and PowerPoint.
• Ability to follow oral and written instructions as assigned, such as software user manuals, correspondence procedures, and different manuals.
• Knowledge of office procedures, filing system and various references and handbooks commonly used by the staff in order to assist with the maintenance of files and/or materials.
• Knowledge of organization and functions sufficient to properly route mail and/or telephone caller to the proper individual(s).
• Must have an active Secret Clearance or the ability to obtain one within a limited timeframe from hire
• The ability to successfully pass a drug screen and a federal background check is mandatory

Work Environment:

• This position is performed in an on-site climate-controlled office building. Currently during COVID restrictions, telework form home is authorized.

About Cherokee - Federal
Cherokee Federal – a division of Cherokee Nation Businesses – is a team of tribally owned federal contracting companies focused on building solutions, solving complex challenges, and serving the nation’s mission around the globe for more than 60 federal clients. Our team of companies manages nearly 1,000 projects of all sizes across the construction, consulting, engineering and manufacturing, health, and technology portfolios.

Since 2012, the Cherokee Federal team of companies has won more than $5 billion in government contracts. Our 3,000+ employees work in 26 countries, 50 states and 2 U.S. territories.

Why choose Cherokee Federal? Visit our website and learn about the great reasons to join our team. cherokee-federal.com

Compliance

Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.

We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, gender identity and sexual orientation. If you’d like more information about your EEO rights as an applicant under the law, please copy and paste the links to the following two sites: EEO Statement | EEO Poster; https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf and https://www.dol.gov/ofccp/regs/compliance/posters/pdf/ofccp_eeo_supplement_final_jrf_qa_508c.pdf

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may e-mail CNB.Complianceatcn-bus.com for assistance. This email address is for accommodation requests only and cannot be used to inquire about the application process or status.

For Pay Transparency Non Discrimination provision, please copy and paste the following link: Pay Transparency Nondiscrimination Provision; https://www.dol.gov/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We maintain an Affirmative Action Plan for proactively seeking employment and advancement for qualified protected veterans and individuals with disabilities. Upon request, we will schedule time to make our Affirmative Action Plan accessible. If you are interested, please submit a written request with the email subject line: 2021 Request to View Affirmative Action Plan to the Compliance Administrator at “CNB.Complianceatcn-bus.com” This email box is not for resumes or follow up on job applications.

Job Type: Full-time

Pay: $70,000.00 - $74,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative experience: 10 years (Preferred)
• LMS: 5 years (Preferred)

Work Location:

• One location

Typical start time:

• 8AM

Typical end time:

• 5PM

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Aggressive -- competitive and growth-oriented
• People-oriented -- supportive and fairness-focused

This Job Is:

• A job for which military experienced candidates are encouraged to apply

Company's website:

• www.cherokee-federal.com

Benefit Conditions:

• Only full-time employees eligible

Work Remotely:

• No

COVID-19 Precaution(s):

• Remote interview process