Administrative Services Manager Details

Administrative Services Manager

City of Indio, CA - Indio, CA

Employment Type : Full-Time

***DISCLAIMER: The City reserves the right to accelerate or extend the "Closing Date" of open positions at any time, dependent upon the number of applications received. The City is in compliance with the Americans with Disabilities Act and will make all reasonable accommodations for the disabled to participate in employment programs and facilities. Women, minorities, and disabled individuals are encouraged to apply. The finalist candidate must pass a pre-employment physical and drug screen.***

DEFINITION:

Under general direction, plans, coordinates, leads, and administers program, interdepartmental projects, contracts, events and complex studies; acts as representative of the Indio Water Authority both within the organization and in the community and region; provides support and interaction with City Council; plans, organizes and supervises the work of subordinate staff; performs other related duties as assigned.




DISTINGUISHING CHARACTERISTICS:

The Administrative Services Manager position is the supervisory level classification in which incumbents are expected to independently perform the full scope of assigned duties, Incumbents assist the IWA General Manager by managing major programs, including short and long-term planning and goal development; prepares program budgets; and analyzes, develops and documents procedures and controls related to assigned functions.
Duties: SUPERVISION RECEIVED/EXERCISED:

Receives management direction from the IWA General Manager. Exercises direct and indirect supervision over assigned subordinates.

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Plans, coordinates, and directs the City's public information function; manages special projects as assigned; conducts studies of organizational, administrative, and operational issues; analyzes legislation; prepares and presents reports and recommendations; demonstrates an understanding of applicable policies, procedures, and work methods associated with assigned duties.

• Performs analysis and review of administrative, financial, and operational systems as assigned; complies and interprets statistical and financial data, conducts studies and surveys.

• Assist in the development and implementation of departmental, interdepartmental, and citywide goals, objectives, policies, program, and procedures.

• Hires, trains, assigns and reviews work; establishes work schedules, initiates corrective and/or disciplinary action; responds to grievances; initiates termination following established personnel policies and procedures and in consultation with Human Resources.

• Researches, prepares and presents reports to the City Council, Commissions and the community, including power point presentations.

• Monitors state and federal legislation that impacts city operations and the community.

• Serves as liaison with employees, public and private organizations, community groups, and other organizations; provides information and assistance regarding assigned projects, programs, and service areas.

• Attends staff, City Council and/or Commission Board meetings as assigned; assists in the preparation of the City Council Agenda.

• Technical supervision over staff on a project basis from city wide property consolidation, to interagency property acquisitions, budget and finance activity, and negotiations with outside agencies.

OTHER DUTIES: (include but are not limited to the following)

• May develop Request for Proposals and see them through the hearing process; assists in screening, interviewing, and selecting consultants; coordinates the final hiring process.

• Performs other related duties as required.

Qualifications: QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)

Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Administrative Services Manager. A typical way of obtaining the required qualifications is to possess five years of progressively responsible administrative, analytical and technical experience, two of which include the supervision of assigned staff, and a bachelor's degree in business administration, public administration, accounting, or a related field. A Master's degree in Public Administration or a related field is highly desirable. Must have prior experience involving analysis of citywide issues and administration of projects with citywide impacts.






License/Certificate:

Possession of a valid Class C California driver's license.
Additional Information: KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS's necessary to perform essential duties of the position.)

Knowledge of:

Modern principles and practices, and methods of administration and organizational analysis; public administration polices, and procedures; principles of public information administration; research and reporting methods, techniques, and procedures, principles of mathematics and statistical analysis; structure and organization of public sector agencies; budget development and implementation; applicable federal, state, and local laws, codes, and regulations; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; modern office practices, methods and equipment, including a computer and applicable software; methods and techniques for record keeping and report writing; proper English, spelling, and grammar.

Ability to:

Prepare public information material and news releases; plan, coordinate, and manage assigned special projects; analyze financial, budgetary, administrative, operation, and organization problems; consult effectively with management, staff, and the public; develop, coordinate and administer assigned work programs and grants; identify private, state and federal grant and funding sources; service as a liaison between various public agencies; develop, analyze, and administer a project budget; prepare clear and concise administrative documents and reports; analyze, interpret, summarize, and present a variety of fiscal, statistical, and administrative reports in an effective manner; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate standard office equipment including a computer and variety of word processing, spreadsheet, and other software applications.