ADMINISTRATIVE PROGRAM MANAGER I (Facilities Director) Details

ADMINISTRATIVE PROGRAM MANAGER I (Facilities Director)

State of Maryland - Baltimore, MD

Employment Type : Full-Time

IntroductionThe Office of the Public Defender is a statewide independent agency charged with providing superior legal representation to indigent defendants throughout the State of Maryland. The agency’s vision is Justice, Fairness and Dignity for All. Employees are committed to the core values of maintaining a culture of excellence, providing client-centered representation and tenacious advocacy, and being united in achieving the agency’s mission.
The Maryland Office of the Public Defender (OPD) seeks a dynamic, dedicated, and client-centered professional to serve as the Facilities Director responsible for oversight, operation and maintenance of OPD’s facilities across the State at over 50 worksites.
GRADE19

This is a special appointment or management service position which has limited rights of appeal for any disciplinary action including termination of employment. Incumbents, in this position, serve at the pleasure of the appointing authority and can be terminated for any reason that is not illegal or unconstitutional.

LOCATION OF POSITION

6 St. Paul Street, Baltimore, Maryland 21202

Main Purpose of JobThis position is responsible for the oversight, operation and maintenance of OPD facilities across the state at over 50 worksites. Duties include the management, recommendation and implementation of administrative procedures and controls for the acquisition and use, renovation, location, relocation, construction and furnishing of OPD office facilities; participation in the formulation of facility policies; and the assurance of operating efficiency at each facility. This Facilities Director is responsible for adherence to established State and Federal regulations pertaining to the operation of State facilities and for the performance of landlords, contractors and state agencies providing all contractual services to the agency. The Director in this position is expected to work independently in managing multiple facilities and the workload associated with each while simultaneously working in a team-oriented environment focused on a client-centered approach to administration management. This position is a field service position whose home office will be located in the Office of the Public Defender, 6 St. Paul Street Baltimore, MD 21202. POSITION DUTIES

Manages the oversight of facilities operations and maintenance across the state at over 50 worksites. Coordinates, schedules and ensures completion of multiple projects in accordance with established standards, schedules and budget parameters. Manages lease renewals, approval of new leases, interacts with DGS regarding lease expirations, terms, standards and agency needs.

Manages the programming, planning, design and construction for new lease, renovation, remodeling and maintenance projects statewide including site, utilities, building systems and plant infrastructure.

Serves as liaison with DGS and is responsible for the coordination, direction and implementation of assignments to design professionals architects/engineers, general contractors and construction management firms.

Manages 680 process for lease renewals and new leases, interacts with DGS regarding lease expirations, terms, standards, needs, etc.

Manages all OPD moves including vendor selection, coordination of scheduling with landlords, district/division offices, IT and Fiscal Division, purchasing furniture and/or equipment as well as overall on-site coordination on moving day.

Reviews and approves construction plans, change orders, deletions, etc.

Conducts reviews of facilities plans as prepared by design consultants, and oversees and with DGS manages facilities and capital projects to assure compliance with applicable codes, policies, procedures and standards.

Evaluates potential sites and/or condition of existing locations for the purpose of determining construction and/or renovation requirements and ensuring that locations decided upon meet all project needs, district requirements and specifications.

Responsible for budget management and record keeping; contract management and enforcement including leased and state-owned sites; project schedule, and with DGS construction compliance with applicable codes, required inspections and legal requirements for the State of Maryland.

Monitors expenditures of the capital budget for each project, and reviews and recommends payment of invoices, adherence to construction contracts, attends pre-bid, pre-construction, project design and construction meetings.

Prepares status reports with initial estimates, directs and evaluates the performance of design consultants, contractors and construction managers through periodic inspections and directs daily supervision.

Ensures completion of projects with DGS, from first request through close out, in accordance with established standards, schedules and budget parameters. Attends the final walk-through. Signs off on project completions as OPD representative.

Prepares a multi-year, agency-wide strategic plan for facilities and capital projects for Senior Management review. Keeps Senior Management updated on progress and changes related to resource requirements, timing and percentage of completion on all projects.

Recommends policies, procedures and standards regarding facilities and building maintenance including, storage, furniture, waste management, security, building access and keys.

Responds to inquiries and resolves problems with DGS, district offices management, landlords, local governments, contractors, inspectors, etc. including cleaning, pest control, utilities, security and access.

Develop, coordinate and manage a work order system for cleaning, repair and maintenance of all statewide facilities. Ensure regularly scheduled cleaning and maintenance of all leased and state-owned facilities.

Develop and maintain positive working relationships; communicate with OPD district/division management regarding unresolved facility issues and work order progress in an expeditious and professional manner.

Other Duties as Assigned

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor’s degree from an accredited college or university in Business, Facilities Management, or a related field.

Experience: At least three (3) years of relevant professional experience. One of which must have involved project management.

Notes:

1. Candidates may substitute professional or paraprofessional Facilities management experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Facilities Operations/Management on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

Five years knowledge and relevant experience in project management, contracts management, budget management and preparation of change orders and drawings modifications.

Three to five years’ experience in project control and phasing of construction activities.

Three to five years’ experience of applicable Maryland codes and State of Maryland regulations and guidelines.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be admitted to the examination for this classification. Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is relevant to the position.

FURTHER INSTRUCTIONS

Please fax all paper applications and questionnaires to (410) 333-8134. Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.