Administrative/ Office Assistant Details

Administrative/ Office Assistant

Portico - Cape Canaveral, FL

Employment Type : Full-Time

Portico Services, a wholly owned subsidiary of Akima LLC, is a one-stop construction company combining the services of a general contractor with self-perform electrical, communications, and utilities capabilities. We specialize in demolition/ renovation, high security construction, OCONUS renovations, and highway appurtenances.
Portico is seeking an experienced Administrative/Office Assistant to join our team at Cape Canaveral. This person will be tasked with handling standard day to day administrative and office support. The ideal candidate will have experience supporting Government programs and projects.
Responsibilities will include but are not limited to the following:

• Providing general administrative and operational support, including document tracking, managing electronic/hard copy filing systems, archiving files as needed, and ensuring that all documents and files are appropriately identified and stored, and safeguarded with appropriate access protocol
• Maintain correspondence tracking logs, including information pertaining to RFI's RFP's and change orders
• Modify and edit pages on SharePoint site, set up discussion pages, and assist employees on access and use of web site (Can train)
• Schedule meetings, attend meetings and take notes, provide summary minutes upon request
• Assist in planning, scheduling and tracking team activities and action items, and prioritizing with emphasis on time sensitive and upcoming items
• Provide tracking and status reports as needed to the project team and to leadership

Qualifications

Minimum of 3 years of related experience

• Demonstrated administrative support experience working with a government contracting or federal agency
• Proven experience in general document control, tracking of correspondence, organization of electronic files. and drafting and formatting of official contract related documents
• Must have experience working with documentation for tracking activities, filing system and reports, including uploading and maintaining the SharePoint contract file system.
• Must have intermediate level skill using MS Office products, to include Word, Excel, PowerPoint, and Outlook
• Medical or safety management experience is a plus.

The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

We are an equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at job-assist@akima.com or 571-353-7053. Reasonable accommodation requests are considered on a case-by-case basis.

The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.

Please do not use the dedicated email or phone number above to inquire on the status of your job application.

In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.

Shift: Day Job Primary Location: US-FL-Cape Canaveral Organization: Portico Job: Construction Closing Date (Period for Applying) - External: Ongoing Travel: Yes, 25 % of the Time Clearance Level: Not Applicable