Administrative Associate Details

Administrative Associate

University of Arizona - Tucson, AZ

Employment Type : Full-Time

ADMINISTRATIVE ASSOCIATE
Posting Number req6403
Department Office of the Registrar
Department Website Link https://www.registrar.arizona.edu/
Location Main Campus
Address Tucson, AZ USA
Position Highlights

The Office of the Registrar is looking for an experienced Administrative Associate to join our dynamic team of 40+ professional staff members and 30+ student employees.

The Administrative Associate will perform varied advanced administrative tasks unique to the scope of work covered by our Office. The ideal candidate will possess excellent organizational written and verbal communication skills, with the ability to multitask in a fast-paced environment. In addition, the Administrative Associate will need to maintain a high degree of confidentiality and possess computer proficiency in Microsoft Word, Excel, and Outlook.

The Office of the Registrar is responsible for the accuracy and integrity of the academic record. Serving all students, faculty, academic units, and student support functions; the Office is charged with the implementation of academic and student policies and their alignment to state and federal regulations and accreditation standards. The Office strives to be a leader and thought partner in creating efficient processes that are designed in a way that supports student success and service excellence.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities

Duties and Responsibilities

• Responsible for the calendaring needs of the University Registrar and management team
• Performs a variety of administrative duties including document preparation, scheduling, meeting and event coordination, travel arrangements, website updates, record keeping, supply inventory and data entry
• Supports process of requisitions, disbursement vouchers, travel authorization, expense forms, and PCard transactions, in compliance with UA policies and procedures
• Manage the onboarding process of new employees; including but not limited to, scheduling interviews and preparing onboarding documents
• Maintain the physical office and act as primary contact for staff’s operational needs
• Serve as a point of contact for the Office and refer students, the public, and university constituents to appropriate departments and university services depending on their needs
• Serve as liaison between the office staff and University TEAMS, by processing appropriate transactions. Examples include; UITS, Telco, keydesk, bursars, etc
• Assist with student worker onboarding/hiring, training, and Federal Work Study processes
• Take meeting notes at department meetings and retreats. Prepares minutes, notices, agendas and correspondence with all supporting documentation
• Effectively and independently manage and prioritize assignments to meet deadlines
• Additional duties may be assigned

Knowledge, Skills and Abilities

• Knowledge of Adobe and Microsoft Office products, specifically Excel, Word, Sharepoint and OneNote
• Ability to work in a fast paced environment
• Knowledge of project coordination and event management

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required
• Up to 1 year of relevant work experience required

Preferred Qualifications

• 3 or more years of experience in Office Manager or Administrative Assistant position
• Experience communicating with multiple stakeholders both internal and external

FLSA Non-Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes - Full Benefits
Rate of Pay $20.95
Compensation Type hourly rate
Grade 7
Career Stream and Level PC1
Job Family Administrative Support
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date 8/30/2021
Expected End Date
Contact Information for Candidates

Denise Lewis

dlewis9@arizona.edu

Open Date 8/5/2021
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.