Administrative Associate III Details

Administrative Associate III

Dignity Health Management Services Organization - Chicago, IL

Employment Type : Full-Time

Overview
***This position is remote/work from home.
The purpose of Dignity Health Management Services Organization (Dignity Health MSO) is to build a system-wide integrated physician-centric, full-service management service organization structure. We offer a menu of management and business services that will leverage economies of scale across provider types and geographies and will lead the effort in developing Dignity Health’s Medicaid population health care management pathways. Dignity Health MSO is dedicated to providing quality managed care administrative and clinical services to medical groups, hospitals, health plans and employers with a business objective to excel in coordinating patient care in a manner that supports containing costs while continually improving quality of care and levels of service. Dignity Health MSO accomplishes this by capitalizing on industry-leading technology and integrated administrative systems powered by local human resources that put patient care first. What We Offer Dignity Health MSO offers an outstanding Total Rewards package that integrates competitive pay with a state-of-the-art, flexible Health & Welfare benefits package. Our cafeteria-style benefit program gives employees the ability to choose the benefits they want from a variety of options, including medical, dental and vision plans, for the employee and their dependents, Health Spending Account (HSA), Life Insurance and Long Term Disability. We also offer a 401k retirement plan with a generous employer-match. Other benefits include Paid Time Off and Sick Leave.
Responsibilities
Position Summary:
The Administrative Assistant III is responsible for performing a wide variety of administrative tasks in support of the mission and vision of the Dignity Health MSO. The Administrative Associate III will be assigned to the Director of Care Coordination with additional administrative responsibilities for the departments supported by the Director or Care Coordination.
Responsibilities may include:

• Ensure effective communication with the departmental leaders, as well as across departments and entities to ensure information is shared for effective operations. Serve as an effective resource/liaison for managers, clinicians, the public and other employees.
• Attend assigned committee meetings and organize, prepare and distribute the meeting agendas, transcribe and distribute minutes and attachments.
• Maintain the daily schedules of the department leaders, including making travel arrangements, scheduling meetings, conferences and performing other activities in administrative support of the team. Manage data specific to health care programs including data exchange and reporting of data.
• Respond in a timely manner to all correspondence, including telephone calls, e-mail messages and written correspondence and forwards to appropriate Executive, as appropriate.
• Process staff expense and mileage reimbursement as appropriate.
• Coordinate meetings and events that may include both, either, internal and external customers.

• Maintain records and ensures compliance with documented policies and procedures in collaboration with Regulatory Compliance Manager.
• Demonstrate ability to problem-solve in routine and non-routine situations.
• Demonstrate tact, courtesy and a positive attitude consistently in communication and interaction with other employees, visitors, physicians, directors and the public.
• Type 60 words per minute or more, strong computer skills in Microsoft Office suite of applications (Outlook, Word, Excel, and PowerPoint) and Google Suite.
• All other duties as assigned.

Qualifications
Minimum Qualifications:

• 
  2-5 years secretarial and administrative support of senior level executives.
• Data manipulation and analysis experience.
• High School diploma required
• Detail-oriented and analytical skills required.
• Must possess excellent verbal/written communication and interpersonal skills, and possess superior organizational skills.
• Position requires a high degree of professionalism and competent judgment in supporting the activities of the Officers of Dignity Health MSO.
• Must possess a high degree of propriety in dealing with confidential situations, documents and information on a daily basis.

Preferred Qualifications:

• 
  College degree preferred

A compensation range of $35,000 to $55,000 is the reasonable estimate that CommonSpirit in good faith believes it might pay for this particular job based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.
While you’re busy impacting the healthcare industry, we’ll take care of you with benefits that include health/dental/vision, FSA, matching retirement plans, paid vacation, adoption assistance, annual bonus eligibility and more!