Administrative Assistant Trainee OR Administrative Assistant 1 Details

Administrative Assistant Trainee OR Administrative Assistant 1

Public Service, Department of - Albany, NY

Employment Type : Full-Time

Administrative Assistant Trainee 1, NS-8: Interested candidates must be reachable on an appropriate eligible list or eligible to transfer under Section 70.1 of the Civil Service Law. To be eligible to transfer under Section 70.1, candidates must have one year of permanent, competitive or 55 b/c service in a qualifying title allocated to a salary grade 6 or higher. If the candidate is not currently incumbering or has not previously held a keyboarding or secretarial title, the candidate must take and pass, or have sufficient proof of passing, an appropriate keyboarding proficiency exam to qualify for transfer. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. Successful completion of a two-year traineeship leads to appointment to Administrative Assistant 1, Grade 11.

Administrative Assistant Trainee 2, NS-10: Interested candidates must be reachable on an appropriate eligible list or eligible to transfer under Section 70.1 of the Civil Service Law. To be eligible to transfer under Section 70.1, candidates must have one year of permanent, competitive service in a qualifying title allocated to a salary grade 8 or higher AND have completed all four mandatory core administrative support courses. If the candidate is not currently incumbering or has not previously held a keyboarding or secretarial title, the candidate must take and pass, or have sufficient proof of passing, an appropriate keyboarding proficiency exam to qualify for transfer.

Administrative Assistant 1, Grade 11: Interested candidates must be reachable on the Secretary 1 list OR eligible to transfer under Section 70.1 of the Civil Service Law AND have successfully completed all four mandatory core administrative support courses, as well as completion of four elective administrative support courses, as designated by the agency. To be eligible to transfer under Section 70.1, candidates must have one year of permanent, competitive or 55 b/c service in a qualifying title allocated to a salary grade 9 or higher. If the candidate is not currently incumbering or has not previously held a keyboarding or secretarial title, the candidate will have to take and pass, or have sufficient proof of passing, an appropriate keyboarding proficiency exam to qualify for transfer.

Duties DescriptionThe Administrative Assistant 1 will work in the Office of Hearings and Alternate Dispute Resolution, and perform duties that include, but are not limited to:

• Assisting Administrative Law Judges (ALJ) in daily tasks;
• Assisting in Oversight and Training of lower level support staff;
• Scheduling Court Reporters and venues for hearings and conferences;
• Managing documents and information on Document and Matter Management (DMM);
• Performing word processing and managing documents for issuance by the Secretary and the Department;
• Working with the Chief ALJ to ensure that the Office runs smoothly.

Additional Comments

Due to current budgetary restrictions, this position requires the approval of a Budget Freeze Waiver.

The Department of Public Service is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by contacting the Designee for Reasonable Accommodations (DRA) and Americans with Disabilities Act Coordinator which can be found under the Accessibility Link on the Department's webpage: www.dps.ny.gov.