Administrative Assistant - Senior Details

Administrative Assistant - Senior

Baker Tilly US, LLP - Campbell, CA

Employment Type : Full-Time

Overview: Baker Tilly US, LLP (Baker Tilly) is a leading advisory, tax and assurance firm, providing clients a genuine coast-to-coast and global advantage with critical mass and top-notch talent in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles and Chicago. Baker Tilly is an independent member of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 148 territories, with 36,000 professionals and a combined worldwide revenue of $4.0 billion.
Many of Baker Tilly’s roles have the opportunity to work remotely. Please discuss with your talent acquisition professional to understand the requirements for an opportunity you are exploring.
Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.Responsibilities: This position provides advanced administrative and office support under limited supervision.
Provide high level administrative support to partner, team leader or team.

• Contact and respond to high ranking individuals on behalf of the executive.
  • Ensure requests for action or information are relayed to the appropriate person for response.
  • Compose correspondence with little or no notation generate proposals, take and transcribe meeting minutes, schedule and prepare conference rooms (including food orders, beverages and clean-up) and assist with projects as requested.
  • Handles sensitive and confidential information on a regular basis with discretion.
• Perform word processing, data entry, maintain files, generate reports, answer and screen telephone calls and schedule meetings and appointments.
• Design process and follow through to problem resolution and process evolution.
• Anticipate needs of supported employees and provide assistance where applicable.
• Analyze reports and provide to appropriate managers.

Assist with general office functions.

• File, fax, print and assemble documents, coordinate mail and coordinate supplies and delivery.
• Provide backup and work as a team.

Maintain and expand knowledge base in area of expertise.

• Attend courses to develop and keep skills and knowledge current.
• Comply with continuing education requirements.
• Increase efficiencies, technical ability and interpersonal skills.

Other duties as assigned.Qualifications:

• High school diploma or its equivalent with seven (7) or more years of prior administrative support experience required.
• Excellent verbal communication, written communication and proofreading skills.
• Minimum 60 wpm typing speed required. Advanced working knowledge of MS Office suite and any other specialized software required to do the job. Outlook and scheduling experience. Experience with office machines, including facsimile, high speed copier, multi-line phone, dictation equipment (machine/tapes) and 10 key calculators required.
• Keen sense of accuracy and attention to detail. Ability to follow directions/procedures required. Ability to work in a fast-paced, time sensitive environment with frequent interruptions.

Preferred Qualifications

• Associate degree