Administrative Assistant Police Department Details

Administrative Assistant Police Department

City of Selma - Selma, CA

Employment Type : Full-Time

City of Selma Employment Opportunity

ADMINISTRATIVE ASSISTANT
POLICE DEPARTMENT

SALARY RANGE: $3,596 to $4,371 per month

FINAL FILING DATE: Tuesday, August 16, 2022 at 5:00 p.m.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Performs a wide variety of administrative support and

secretarial duties for the Police Chief and the department; independently composes correspondence from

marginal notes or general oral or written directions; reviews and checks documents, records and forms for

accuracy and conformance to applicable rules and regulations; establishes and maintains filing systems; sorts,

indexes, records and files a variety of information; completes a variety of forms and posts financial and

statistical information to records; reviews reports and maintains records of expenditures; assists in preparing

budget estimates; receives visitors and provides information in person, telephone and/or e-mail where

judgment, discretion and interpretation of departmental and City policies and regulations are necessary, or

refers customers to appropriate staff; takes minutes and records meetings; collects and compiles statistical

and financial data and other information for inclusion into special and periodic reports; processes purchase

orders and maintains purchase order log; enters purchase orders and invoices for payment; enters

expenditure data on ledgers, control sheets, vouchers, warrants and other accounting records; enters cash

receipts, journal entries and other financial transactions into the computer system; assists in reconciling

general ledger to various expenditure reports; operates a variety of office machines and equipment; and

performs other duties as assigned.

DESIRABLE KNOWLEDGE AND ABILITIES: Knowledge of modern office, business and accounting practices

and procedures; modern filing and indexing methods; letter and report writing; financial and statistical record

keeping; legal documents; office machines and equipment; Microsoft Office word processing, spreadsheet and

database software; math; English grammar, syntax, spelling, and punctuation. Ability to deal with the public

tactfully and courteously and answer questions regarding department policy and procedures; answer technical

questions or refer inquirer to proper person; interpret and apply policies, laws, rules and regulations; work with

minimal supervision; collect and analyze data; make mathematical calculations with speed and accuracy;

establish and maintain cooperative relationships with supervisors and other city officials contacted during the

course of work; communicate effectively with Spanish-speaking customers.

DESIRABLE TRAINING & EXPERIENCE: College level courses in office practices, accounting or related field;

extensive computer experience with word processing, spreadsheets and databases using Microsoft Office

programs; prior experience in police department setting.

REQUIRED MINIMUM QUALIFICATIONS:

1) Graduation from high school (or G.E.D. equivalent).

2) Five (5) years secretarial and bookkeeping experience with extensive public contact.

3) Typing speed of 50 words per minute (corrected).

4) Operate a ten-key calculator by touch with speed and accuracy.

5) Valid Class C California Driver's License.

PHYSICAL DEMANDS: Physical activities include lifting, carrying or pulling up to 25 pounds, sitting for

prolonged periods and standing at counter or copier for prolonged periods. Hand-eye coordination is necessary

to operate computers and various pieces of office equipment. Requires high levels of concentration for extended

periods of time. Must be able to speak and hear clearly. The physical demands described here are representative of those that must
be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions. Work is performed in an office setting.

EXAMINATION PROCESS: Applications will be evaluated and applicants who appear to be more qualified in

terms of experience and training will be invited to begin a series of job-related examinations. These

examinations are conducted in a number of ways (i.e. written, practical, oral interview) and are designed to test

applicants for knowledge and abilities required to perform the duties and responsibilities of the job. Each

examination must be passed before proceeding to the next phase of the examination process. Final

Candidate(s) will be required to undergo a background investigation that will include a fingerprint check and a

drug/alcohol screen prior to employment.

APPLY AT:

Application forms are available, at Selma City Hall, 1710 Tucker Street, Selma, CA 93662, (559) 891-2200, or at

www.cityofselma.com and must be filed at Selma City Hall by the final filing date as stated above. (Postmarks

NOT accepted) EOE

The job description does not constitute an employment agreement between the employer and employee and is

subject to change by the employer as the needs of the employer and requirements of the job change.

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The City of Selma will require proof of U.S. Citizenship, alien registration or authorization to work in the United States at the time of appointment.

NOTE: Every male who is a United States citizen and is at least 18 years old, but not yet attained the age of 26 years old, who receives a conditional

offer of full time employment, shall be required to submit documentation evidencing his registering with the Federal Selective Service System as a

condition to employment. Such individuals shall be informed that they will not be employed unless and until the required documentation evidencing

registration has been provided.