Administrative Assistant, Legal Details

Administrative Assistant, Legal

Warner Music Group - New York, NY

Employment Type : Full-Time

WMG's top priority is the safety and wellbeing of its team members, artists and songwriters across the globe. In response to COVID-19, WMG is fully committed to helping its people balance their home and life commitments with flexible working options, virtual wellness sessions, and more. WMG strives to maintain a COVID-free workplace. To that end, being fully vaccinated against COVID-19 is a condition of employment for all US new employees, prior to the commencement of employment. If you are hired, you will be required to provide proof of your vaccination as part of your new employee onboarding process, subject to our legal obligation to make reasonable accommodations in certain limited circumstances. Job Description: At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:

• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
• Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. Job Title: Administrative Assistant, Legal A little bit about our team: The legal department is located at the corporate headquarters of Warner Music Group (“WMG”). The legal department supports WMG and its operating companies in all corporate legal matters, including information technology (IT), mergers and acquisition (M&A), securities, compliance, employment, records management, litigation, digital and intellectual property. Your role: Job responsibilities include (but are not limited to) primary responsibility for managing all administrative aspects of work for four SVPs within the legal department. In addition, responsibilities include back up administrative support for other attorneys, as well as more detailed project management and independent projects on various levels. Requires an intelligent, curious, flexible, proactive, organized and independent person who is willing to engage in typical administrative/clerical duties as well as more complex project work to the extent of the applicant’s capabilities. Independently responsible for routine, day-to-day legal department activities as described below. Here you’ll get to:

• Perform administrative duties such as managing calendars, schedules, travel, and expenses for four SVPs within the legal department.
• Support the legal teams with meeting planning, scheduling and document preparation.
• Organize team meetings, Continuing Legal Education programs, events and associated logistics.
• Attend meetings, identify and coordinate next steps, deliverables, etc.
• Manage the legal department’s financial processes for setting up vendors, submitting invoices and tracking expenses.
• Code and process invoices for payment.
• Review invoices for accuracy and completeness.
• Cover for other assistants on breaks and vacations as needed.
• Build and maintain relationships with external organizations and vendors.
• Collect, organize and maintain documents and files for the legal department.

About you:

• 4+ years of of experience supporting multiple senior employeees and their team activities.
• Fluency in Microsoft Office Suite.
• A strong skill set in developing and managing databases and reporting.
• Excellent verbal, written communication and interpersonal skills.
• Attention to detail and ability to multitask.
• Proactive, resourceful and demonstrates initiative.
• Curious and enthusiastic to try new things and be ahead of the curve.
• Strong organizational skills.
• Ability to work independently and collaboratively in a team environment.
• Demonstrated ability to effectively interact with diverse populations and to be culturally competent.

We’d love it if you also had:

• Strong knowledge of social media.
• Knowledge of the music/entertainment industry.

About us: As the home to Asylum, Atlantic, East West, Elektra, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We’re the home to WMX – the next generation services division that connects artists with fans and amplifies brands in creative, immersive, and engaging ways – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels. Together, we are Warner Music Group: Music With Vision & Voice.
Love this job and want to apply? Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter. Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG. Thanks for your interest in working for WMG. We love it here, and think you will, too. WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law. Copyright © 2022 Warner Music Inc.