Administrative Assistant Details

Administrative Assistant

Old Navy - San Francisco, CA

Employment Type : Full-Time

About Old Navy

Forget what you know about old-school industry rules. When you work at Old Navy, you’re choosing a different path. From day one, we’ve been on a mission to democratize fashion and make shopping fun again. Our teams make style accessible to everyone, creating high-quality, must-have fashion essentials for the whole family, with love, season after season.

We opened our first store in 1994 in San Francisco and have been on a roll ever since. We cultivate a community of playful personalities that thrive in a fast-paced environment where our employees can be their most authentic selves. Here, we’re family.

Old Navy is seeking an experienced Administrative Assistant to provide daily administrative support to Old Navy’s Senior Vice President, Inventory Management & Transformation the Vice President, Marketing Creation and their teams. This role is responsible for overall operations of each executive: calendar management, product milestone meetings, email support, coordinate travel arrangements, complete expense reports and additional tasks/project required., keeping them organized and acting as gatekeeper.

• As the Administrative Assistant III, you will collaborate with business partners across all departments, acting as a liaison between function head and department for all communications.
• You are confident, professional and comfortable with heavy scheduling/coordination of calendars, with little to no involvement from executives.
• You build strong partnerships with ON and all of Gap Inc. administrative assistants.
• Independent, proactive judgment is required to plan, prioritize and organize diversified workload.
• Play active role supporting your teams. Including, but not limited to, problem solving, onboarding of new team members/contractors, invoice processing and office supply maintenance.
• Manage, coordinate and oversee leadership meetings and all-hands meetings/off-sites.
• Ability to handle multiple tasks/projects, concurrently, with tight deadlines.

• 2-4 years of experience in administrative support to a multi-member team
• Strong computer skills with proficiency with all Microsoft applications
• Maintains high level of confidentiality, discretion and professional standards
• Excellent verbal and written communication skills
• Ability to build relationships with teams and individuals at all levels
• Strong organizational and planning skills to ensure timely and accurate execution of responsibilities
• Flexibility, adaptable, able to work under pressure and handle multiple and competing demands
• Bachelor's degree from an accredited four-year college or university is highly preferred

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
• One of the most competitive Paid Time Off plans in the industry.*
• Employees can take up to five “on the clock” hours each month to volunteer at a charity of their choice.*
• Extensive 401(k) plan with company matching for contributions up to four percent of an employee’s base pay.*
• Employee stock purchase plan.*
• Medical, dental, vision and life insurance.*
• See more of the benefits we offer.

• For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. This year, we’ve been named as one of the Best Places to Work by the Humans Rights Campaign for the fourteenth consecutive year and have been included in the 2019 Bloomberg Gender-Equality Index for the second year in a row.