Administrative Assistant Details

Administrative Assistant

McKesson - Richmond, VA

Employment Type : Full-Time

McKesson requires new employees to be fully vaccinated for COVID-19 as defined by the CDC, subject to applicable, verified accommodation requests.

McKesson Corporation is a Fortune 8 company and is one of the largest providers of healthcare supply chain management solutions, retail pharmacy, medical & pharmaceutical supplies, healthcare technology, community oncology and specialty care in the United States with revenues of $231 billion in 2020. The company was founded in 1833 by John McKesson and Charles Olcott in New York with a focus on importing and wholesaling pharmaceutical products. United by our ICARE shared principles, McKesson's 80,000 employees work together every day to make better care possible around the globe – one product, one partner, one patient at a time.

Current Need
McKesson is hiring an Administrative Assistant to support the Vice Presidents of PSSP (Product Strategy & Supplier Partnerships) and extended teams in our Richmond, VA location.

Position Description
Provides administrative support to managers including calendar management, meeting, and travel support. Requires thorough knowledge of company operations, policies, and procedures. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Prepares presentation materials. Makes high level contacts of a sensitive nature inside and outside the company.

Key Responsibilities:

• Support of Vice President and other leaders within the PSSP team
• Ad hoc project work – including support on events
• Gathering and preparing pertinent information for use in discussions/meetings of executive leadership and other senior constituents
• Manage daily calendars, coordinate conference calls/meetings/client visits
• Identify meeting needs, arrange logistics, and confirm details for meetings with multiple participants and involving complex calendar coordination
• Complete extensive travel arrangements including airline, hotel and transportation reservations and create detailed itineraries; monitor flight delays and adjust travel plans as needed
• Construct and submit expense reports in alignment with internal processes in an expedited manner
• Assessing details, performing consistent follow through, and collaborating with others to bring assignments to resolution
• Greet and assist visitors and clients in a courteous, professional manner
• Submits/tracks Purchase Orders
• Purchases office supplies & other items for team, adhering to purchasing policies
• Assists with onboarding new employees

Minimum Requirements

• Typically requires 3+ years of related experience

Critical Skills

• 3 years+ administrative support experience working with executives.
• Experience managing multiple executive calendars – capable of organizing and coordinating meetings. Experience in arranging airline, hotel, and car rental reservations
• Experience with purchase orders and expenses, experience handling a purchasing card
• Experience coordinating new employee onboarding
• Strong organizational and time management skills are necessary to prioritize assignments and multi-task, High degree of flexibility, confidentiality, discretion, diplomacy, and tact
• Proficiency in Outlook, Word, Excel, and PowerPoint

Additional Skills

• Professional demeanor and presentation, with strong interpersonal skills, along with strong verbal and written communication skills
• Must have excellent follow-through skills and attention to detail
• Ability to work under general direction, on multiple tasks with demanding timelines
• Strong sense of urgency
• Experience working in a dual project-based and task-oriented role

Education
HS Diploma required. An AA degree is preferred.

Physical Requirements
General Office Demands and performing computer-based work

Must be authorized to work in the US. Sponsorship is not available for this position.

We take pride in our culture of connection and believe in a workplace where everyone can be their full, authentic self. We welcome and encourage veterans, individuals with disabilities and others with diverse perspectives to join our growing team. Your unique perspective and experience are valuable assets that can translate into a rewarding career path with us. Apply to join our team and help shape the future of healthcare!

McKesson is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.Qualified applicants will not be disqualified from consideration for employment based upon criminal history.

McKesson is committed to being an Equal Employment Opportunity Employer and offers opportunities to all job seekers including job seekers with disabilities. If you need a reasonable accommodation to assist with your job search or application for employment, please contact us by sending an email to Disability_Accommodation@McKesson.com. Resumes or CVs submitted to this email box will not be accepted.

Current employees must apply through the internal career site.

Join us at McKesson!