Employment Type : Full-Time
The Virginia Department of Agriculture and Consumer Services is seeking an Administrative Assistant to provide professional support to the Division of Animal and Food Industry Services (AFIS), including the State Veterinarian and Deputy Director, who are responsible for monitoring animal health and welfare and ensuring food safety statewide through the activities of four major program areas. These areas include agricultural laboratories, food and produce safety and dairy inspection, animal welfare, and veterinary services. Duties include providing support by performing an extensive variety of administrative assignments such as scheduling appointments and making travel arrangements; maintaining filing systems; reviewing and processing paperwork, travel requests, reimbursements, purchasing, and vouchers/requisitions; and maintaining office supplies and equipment.
Minimum Qualifications Comprehensive knowledge of current business and administrative procedures as related to those of an executive or regulatory office. Demonstrated ability to handle a wide diversity of responsibilities; to prioritize work assignments; to effectively meet deadlines and enhance operating efficiency; to independently make decisions and recommend solutions based on policies and procedures. Demonstrated ability to communicate effectively verbally and in writing. Strong customer service and interpersonal skills including the ability to work with and interact with agency employees, other government agencies, and the general public involving a wide range of personalities. Proficiency using computers including the full MS Office Suite. The selected individual must be organized and detail oriented and have current or recent experience in a similar position that requires handling multiple priorities and working independently to manage work through an executive office. H.S. Diploma/GED required.
Preferred Qualifications Related education, training or experience in agriculture, food science, animal health, or a regulatory environment.
Special Requirements Final candidate must successfully complete a fingerprint-based criminal background check and complete and submit a Form I-9 (Employment Eligibility Verification) which will be entered into the Federal E-Verify system to confirm identity and work authorization. If the selected individual is a military veteran, they must also submit a copy of their DD214 form.
Special Instructions to Applicants Salary offers to selected applicants are based on the candidate’s experience and internal factors. The decision to interview an applicant is based on information provided in the application materials; therefore, it is essential to provide enough information to make this assessment. This website will provide a confirmation number when you have successfully applied. Please refer to your RMS account for the status of your application and this position.
State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-8879. Please include your name and the position number of the fax cover sheet. THIS IS THE RESPONSIBILITY OF THE APPLICANT.
Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. TDD/TTY: VA Relay 711 or 800-828-1120. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact hr.vdacs@vdacs.virginia.gov for assistance.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.
The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore, applicants must be a citizen or national of the U.S., a Lawful Permanent Resident, or an alien authorized to work and must be able to provide appropriate documentation as noted on Form I-9.
VDACS is dedicated to recruiting, supporting, and maintaining a competent and diverse workforce. Equal Opportunity Employer.