Administrative Assistant
Employment Type : Full-Time
Purpose: Perform clerical and administrative functions to assist the Operations Department, including support to Regional Vice-President of Operations, Regional Managers, Regional Construction, Marketing and Training functions.
Qualifications:
- University degree preferred
- 2-3 years professional administrative experience
- Detail oriented with excellent organizational, multi-tasking and time management skills
- Advanced knowledge of MS Office – Outlook, Word, Excel, Power Point
- Experience in YARDI software, a plus
- Excellent verbal and written skills
- Must have initiative and be flexible
- Ability to work occasional overtime
Responsibilities include (but are not limited to):
- Works independently and within a team on special nonrecurring and ongoing projects
- Handles special projects by planning and coordinating multiple presentations, disseminating information and coordinating direct mailings
- Assists in due diligence, acquisitions and dispositions tasks, as needed
- Schedules and organizes complex activities such as meetings, travel, conferences and regional activities
- Updates Operation forms as directed by the RVP
- Supports the department by coordinating the completion of typing, editing, proofing and filing as requested
- Manages proposals and/or report productions (i.e. new business, due diligence, shop reports, accounting issues)
- Establishes, develops, maintains and updates filing system and report binders – individually and departmentally
- Performs tasks such as copies, scanning, mail, etc.
- Handles expense reports, codes invoices, annual budget preparation
- Receives and responds to resident calls and routes appropriately; tracks follow up
- Receives and proofs all employee and PSA leases. Maintains spreadsheet for leases and returns if corrections are needed