Administrative Assistant Details

Administrative Assistant

Ketchum - New York, NY

Employment Type : Full-Time

Overview
We are looking for an Administrative Assistant to join our team!
This is a hybrid role supporting the day to day needs of the NYC office and providing general administrative support to their assigned Executives and teams which may include calendar management, travel arrangements, planning and scheduling meetings, expenses, and presentations, as needed. The ideal candidate is a proactive, detail-oriented, professional with a keen ability to juggle multiple tasks and switch priorities as needed. About the Job

• Provide on-site support such as conference room reservation, catering and room set-up for client and executive meetings, lunches, and new business presentations
• Work with building services team for visitor registration and meet-and-greet, desk bookings, and badge registrations
• Manage and redistribute incoming mail and packages
• Track and monitor client storage requests and inventory as needed
• Provide support on PowerPoint presentations for agency and marketplace meetings

• Support executive(s) with calendar management, travel logistics, processing expenses, time entry, and ad-hoc projects as needed

• Collaborate with other members of the admin and facilities team to provide seamless support
• Handle regular activities without prompting, and advise in advance with issues or delays

Qualifications

• 1-2 years admin experience, BA degree a plus; a plus if supported more than one senior level executive
• Experience with Microsoft Office, Excel, PowerPoint, MS Teams a must, experience with PeopleSoft a plus
• Strong professionalism and written/oral communication skills when working with executives and their clients
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Ability to handle multiple tasks simultaneously, set priorities and meet deadlines
• High level of organizational, detail, planning and coordination skills
• Takes initiative and demonstrates flexibility when priorities shift

About Ketchum As a global communications consultancy with 90 plus years of experience, Ketchum is a trusted partner who is equal parts creative and analytical. Ketchum is a place where all perspectives and points of view are welcome and encouraged. We are a collection of communications specialists, content creators, creatives, researchers, data analysts, media pros, digital strategists, issues and crisis counselors, and tech nerds. And we love when those worlds collide to create the very best teams and solutions for our clients. We work with the world’s leading brands, emerging start-ups, and everything in between. We are beyond proud to have created some of the most celebrated and award-winning campaigns in our industry. We’re just crazy enough to think we can impact the world – and how it responds to ideas – through communication.
We encourage our employees to be curious, brave, inspiring, and a force for good. Let’s talk. Come belong at Ketchum!
What we offer

• Robust benefits program
• Generous time off policies
• Retirement program with company match
• Workplace flexibility
• Business casual dress code
• Workplace and off-site social gatherings
• Yoga @ work
• Professional learning and development opportunities
• Tuition reimbursement
• Paid maternity/paternity leave
• Transit benefits

Interested? We’ve got an opportunity for you. #LI-KET