ADMINISTRATIVE ASSISTANT Details

ADMINISTRATIVE ASSISTANT

Froedtert - Milwaukee, WI

Employment Type : Full-Time

Come join our award winning team! See What Is Possible.

The Froedtert & the Medical College of Wisconsin regional health network is a partnership between Froedtert Health and the Medical College of Wisconsin supporting a shared mission of patient care, innovation, medical research and education. Our health network operates eastern Wisconsin's only academic medical center and adult Level I Trauma Center at Froedtert Hospital, Milwaukee, an internationally recognized training and research center engaged in thousands of clinical trials and studies. The Froedtert & MCW health network, which includes five hospitals, more than 1,700 physicians and nearly 40 health centers and clinics, draws patients from throughout the Midwest and the nation.

Froedtert Health has been widely recognized for our dedication to our staff, providing a work environment full of encouragement, innovation, collaboration and respect.

Our best-in-class wellness program has earned us recognition in the Milwaukee Business Journal as a Healthiest Employer and a Gold Well Workplace award from the Wellness Council of America.

We invite you to review the job posting below. If you meet the requirements and qualifications for this opportunity, you are encouraged to apply.

Thank you for considering a career with Froedtert Health!

Location: US:WI:MILWAUKEE at our FROEDTERT HOSPITAL facility.

FTE: 0.538000

*1.0 FTE is Full-Time, any position less than 1.0 FTE is Part-Time, and .001 FTE is Optional Part-Time*

*Positions with an "FTE" (full time equivalency) of .8 - 1.0 are eligible for full-time medical, dental and vision benefits. Positions with an "FTE" of .5 - .799 are eligible for part-time pro-rated medical, dental and vision benefits*

Shift: Shift 1 - Shift Start hour flexible. EG 0700, 0730, 0800, 0830.

Summary:

Supports leadership at a Director level with administrative functions; including, but no limited to: calendar management, meeting minutes, itineraries, travel accommodations, and drafting leader communications. Creates spreadsheets, reports, presentations, agendas and correspondence. Uses discretion in handling confidential information, reception of guests, screening of calls, and assistance with special projects. Duties may vary by leader.

Responsibilities:

1: Supports leaders(s) with administrative functions, including, but not limited to: calendar management, scheduling conference rooms, area scheduling, agendas and meeting minutes. Drafts and proofreads leader communications. Schedules leader itineraries, travel, accommodations, and does event planning. 2: Provides customer service to visitors and guests. Assists with area phone support, screens calls, directs calls, supports inquiries and troubleshoots issues. 3: Maintains area supplies at the appropriate inventory levels, anticipates future needs, places orders, and verifies receipt of supplies. 4: Provides leadership with data tracking and reporting for operations in an area (financial, variance, productivity and quality). Creates metrics, complex data, analysis, billing, budgeting, graphs and dashboards as needed. 5: Maintains both physical and electronic records for an area. 6: Gathers information for leaders by preparing reports, tables, spreadsheets and presentations. 7: May assist with billing and budget tracking for an area. 8: Supports the leader’s operational initiatives for an area.Supports committees with administrative duties as needed. 9: Uses office equipment; troubleshoots equipment issues and schedules repairs as needed. Operates standard photocopying equipment, collates and assembles documents for distribution. 10: Coordinates various aspects of the department such as sorting/delivering mail and email correspondence. 11: Other duties as assigned.

Other information:

EXPERIENCE DESCRIPTION: 2 years of Administrative Assistant or 5 years of Secretarial experience. EXPERIENCE PREFERRED: EDUCATION DESCRIPTION: High School Diploma / GED. EDUCATION PREFERRED: TRAINING DESCRIPTION: TRAINING PREFERRED: SPECIAL SKILLS DESCRIPTION: Ability to use discretion with handling sensitive information. Competence in the use and knowledge of Microsoft Office products. SPECIAL SKILLS PREFERRED: LICENSURE DESCRIPTION: LICENSURE PREFERRED:

We are proud to be an Equal Opportunity Employer who values and maintains an environment that attracts, recruits, engages and retains a diverse workforce. As a federal contractor/subcontractor, we take affirmative action in employment based on race, sex, disability and status as a protected veteran. We welcome protected veterans to share their priority consideration status with us at 262-439-1961. We maintain a drug-free workplace and perform pre-employment substance abuse testing. During your application and interview process, if you have a need that requires an accommodation, please contact us at 262-439-1961. We will attempt to fulfill all reasonable accommodation requests.