Administrative Assistant Details

Administrative Assistant

Advanced Drainage Systems - Ludlow, MA

Employment Type : Full-Time

Overview: Headquartered in Hilliard Ohio, Advanced Drainage Systems, Inc (ADS) is the leading manufacturer of high performance thermoplastic corrugated pipe, providing a comprehensive suite of water management products and drainage solutions. Our innovative products and superior drainage solutions are used across a broad range of end markets and applications, including residential, non-residential, agriculture and infrastructure applications. We have established a leading position in many of these end markets by leveraging our national sales and distribution platform, overall product breadth and scale, and our manufacturing excellence. Founded in 1966, we operate a global network of 3,700 employees, 63 manufacturing plants and 31 distribution centers. In July, 2014 we became a public company traded on the NYSE®. To enable our continued growth, we are looking to add top talent to our dynamic organization.Responsibilities: Reporting to the Manager, Office Administration and under the day-to-day direction of an assigned executive, this position will be a visible leader, with both internal and external constituencies, and will provide a wide variety of complex duties requiring a high degree of accuracy, initiative, independent judgment, urgency, and confidentiality.
The responsibilities of this position include, but are not limited to:

• 
  Handle trip envelopes for freight department.

• 
  Interact with customer pick-ups, deliveries, and common carriers.

• 
  Process all receiving for the plant site.

• 
  Data entry for manufacturing.

• 
  Processes returned material authorizations
• Manage and maintain manager's schedule and calendars (when necessary)
• Coordinates meetings and activities including preparation of materials, physical and logistical arrangements, and travel details as required
• Prepare correspondence, memorandums, and communications on behalf or at the request of the manager and other administrators
• Reviews and handles appropriately all mail and deliveries, pursuing administrative action as needed
• Manages special projects from inception to completion as directed by manager or his assignees.
• Ensures office is organized and has appropriate supplies.
• Files documents and ensures compliance rules are followed.

Job Skills:
This position should possess the following skills/knowledge:

• 
  Demonstrated knowledge of administrative policies and procedures
• Ability to organize, plan, schedule, determine priorities and meet deadlines
• Strong written and oral communication skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• A collaborative person who is confident and assertive in style, but respectful of others
• Team-oriented with the ability to build deep relationships and earn the respect of others
• Flexible and knows how to exercise discretion in dealing with sensitive material and respond to situations with poise, savvy and diplomacy
• Ability to foster strong team morale and brings fun to the workplace; shares wins and successes; fosters open dialogue
• High energy with a continuous improvement, attention to detail, and customer service mindset

Educational Requirements:

• 
  Associates Degree or equivalent combination of education and experience

Experience Requirements:

• 
  3 - 5 years of administrative assistant or related experience
• Experience with data entry, customer service, filing, and use of Microsoft Office (Excel, Word, Outlook, and PowerPoint).
• Demonstrated good organizational and communication skills.

Physical Requirements:

• 
  The employee will be sitting at a desk for an extended period of time, so they must be able to sit in a chair for 8 hours at a time

EEO Statement: Advanced Drainage Systems is proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.