CLASSIFICATION: Salaried
POSITION TYPE: Full-time
EXPECTED HOURS OF WORK: Monday - Friday/8:00 am to 5:00 pm
REPORTS TO: Director of Human Resources
SUMMARY/OBJECTIVE:
This organized and proactive administrative assistant will work with our Director of Human Resources to ensure all administrative and clerical tasks are efficiently and effectively implemented.
GENERAL ESSENTIAL FUNCTIONS:
- Provide administrative support for the Director of Human Resources.
- Data entry, file scanning and file maintenance.
- Generate, maintain and manage reports designed to provide analytical support.
- Reviewing/answering emails and phone calls.
- Serve as coverage for the front desk.
- Performs general clerical duties to include but not limited to: photocopying, faxing, mail distribution and filing.
- Assist with clerical duties for the management of the overall office.
- Special Projects as assigned.
- Perform other duties as assigned.
ESSENTIAL FUNCTIONS:
- Maintain prepared paperwork, manuals, handbooks, folders, and gift bags for new employee onboarding.
- Maintain prepared paperwork for employee terminations.
- Point of contact for employees regarding benefit plans.
- Manage employee time-off requests: Forward requests to appropriate supervisors, Obtain approvals for all requests submitted, Prepare requests for payroll processing.
- Assist in the process of recruiting new hires: Scheduling interviews, Posting open position on social media and through online sites, Contacting applicants- Reviewing resume submissions.
- Prepare and maintain reports, spreadsheets, and tracking on a number of HR related matters.
- Prepare documentation for annual employee evaluations.
- Responsible for Labor Law Postings in all offices and at all projects.
- Organize training schedules and track employee training records.
- Assist in preparation of presentation materials.
- Creating and maintaining project Law Books.
- Prepare mailers.
- Compile Walk-Thru binders.
- Create and maintain water schedule for projects.
- Create and send disconnect service requests to utility companies.
- Perform Customer Care Coordinator duties when needed.
- Process service requests in a timely and efficient manner.
- Perform other duties as assigned.
QUALIFICATIONS:
- Proficient in Microsoft Office Suite, MS Teams and Outlook, required.
- Bachelor’s Degree in Business, Human Resources or related field, required.
- At least two years of experience working in an office setting, required.
- Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents.
- Valid Class C Driver’s License and a Clean DMV Record, required.
- Experience with Newstar and/or Laserfiche, preferred.
COMPETENCIES:
- Detailed oriented with good analytical skills is a must.
- Ability to write, speak and interact clearly and professionally.
- Can handle sensitive information with the highest degree of integrity and confidentiality.
- Fast, proficient, and accurate typist.
- Self-starter who works well independently.
- Ability to prioritize given tasks and work efficiently towards completing them.
- Strong attention to detail and excellent organizational skills required.
- Must have the ability to multi-task in a fast paced and deadline driven environment.
- Must be able to maintain professionalism and a positive service attitude at all times.
Job Type: Full-time
Pay: $40,000.00 - $45,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
Experience:
- Administrative: 2 years (Required)
Work Location: One location