Administrative Assistant 1451183
Employment Type : Full-Time
Administrative Assistant
Looking to do meaningful work helping others in the community as an Administrative Assistant?
Pathways – one of the largest national providers of accessible, outcome-based behavioral and mental health services, is in search of a compassionate, caring, growth-minded Administrative Assistant to join our team in Delaware.
For your passion and dedication as an Administrative Assistant, we offer paid training, career advancement opportunities, medical/dental/vision, PTO, paid holidays, flexible part time or full time flexible schedule and much, much more (read below)! We realize that your growth is paramount to our continued reputation of quality and service excellence, so we are ready to invest in YOU from day one!
About your Role:
Provides administrative support to the school administration team to ensure the efficient functioning of critical processes such as attendance, transitions, billing, and human resources.
INVOICES
- Prepare and maintains billing information for submission to corporate
- Process all invoices and send them to corporate office
- Keep electronic and hardcopy file of all invoices
- Pay all facility bills for building / program
- Keep track of all vendors
CUSTOMER SERVICE
- Answer telephones in an efficient, pleasant, and courteous manner.
- Establish and maintain good rapport and communication with students, staff, and parents
- Works closes with counselors, teaching associates, mental health, outside agencies, and administration to assist students with special needs
- Assumes responsibilities assigned by Administration in order to facilitate a safe, orderly, positive working environment
STUDENT/PROGRAM SERVICES
- Prepare purchase order request forms and check requests
- Maintaining and ordering supplies for the school.
- Record Student Attendance
- Create district review transition packets (Include cover sheet, individual attendance, report card/interim, discipline record, counseling interim)
- Alert Now - Absentee Calls
- Filing -report cards, transition packets, interims, etc.
- Fax attendance to districts
- Schedule student Intake
- Conduct student Intake
- Late Student Sign-In Sheet
- Daily Attendance Sheets
- Add new students to Redikker, Alert Now Spreadsheet, Attendance Roster, DOE
- Create new student master file following master file checklist and attach name label.
- Input Attendance into Redikker
- Sept 30th count attendance to districts (only during month of Sept)
STAFF SERVICES
- Distribute PTO request forms, obtain approvals from leader, make copies for staff person and for office file
- Track PTO electronically and hard copy
- Process all staff reimbursements
- Maintain Staff/Vendor Sign-In and Out Sheets
- Liaison for all services in the main office
PAYROLL
- Complete timesheets for every staff member in particular program/region
- Contact staff to get timesheet approved and signed
- Get leaders’ signed approval of all timesheets and payroll spreadsheets
- Complete payroll spreadsheet to accompany the timesheets
- Submit entire payroll packet to Yoko Mims the day following the end of the pay period (16th or 2nd)
LEADERSHIP SUPPORT
- Responsible for preparing monthly and weekly reports when directed.
- Type memos, letters, reports, draft forms, and correspondence as assigned by school Administration
- Actively participates in a minimum of one school wide committee
GENERAL ADMINISTRATIVE TASKS
- Answer phones / check voicemail and relay messages to staff
- Work with IT to resolve minor computer issues
- Maintain Administration Calendar
- Participates in all required meetings
- Check emails for program and relay messages to necessary staff
- Filing - misc. items (doctor's notes, court documents, staff documents, etc.)
- Stock copier and fax machine
- Order supplies
- Deposit new funds into stamp machine
- Bulk Mail Outs
- Track Visitor and Vendor sign-in sheets
HUMAN RESOURCE SUPPORT
- Prepare, distribute and process staff timesheets, and other personnel matters
- Assist in preparing for staff and inter-agency meetings and training sessions.
- Records and tracks staff attendance; advise department managers all tardiness
- Track completion of assigned e-learning/RELIAS coursework and communicate deficiencies to Director of Administration
- Criminal Background checks & reimbursements
- Up to date TB testing
- Pay Card set up / Direct Deposit Set up
Does the Following Apply to You?
- This position requires travel of approximately 25% of the time.
- Strong desire and willingness to work with At-Risk Youth
- High School Diploma or Equivalent
- 2 Years Clerical Experience
- Some College Preferred but not required
- Documentation of a clear criminal record
- Meets all mandated health requirements (e.g., negative tuberculosis test)
- Complies with drug-free workplace rules and board policies
- Bilingual (Spanish/English) a plus
Perks for working Full time at Pathways:
- 401 K Plan, Medical, Dental, Vision plans
- Paid Vacation days that increase with tenure after the first year!
- Separate Paid Sick leave that rolls over each year
- Paid Holidays
- Opportunities for advancement in our national company! As we grow, you grow with us!
- Employee Assistance Program
- Perks @ Pathways (student loan refinancing, pet insurance, Verizon wireless discount, movie, hotel, concert and sporting event discounts)
If you're #readytowork Pathways of Delaware is #readytohire!
Not the job you’re looking for?
Pathways of Delaware has a variety of positions in various locations; please go to https://pathways-of-delaware.careerplug.com/jobs
To Learn More About Us:
Pathways @ http://www.pathways.com/mission-vision-and-values/
Pathways of Delaware @ https://www.pathways.com/delaware
Pathways is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.