Administrative Assistant 1 Details

Administrative Assistant 1

Abbott Laboratories - Des Plaines, IL

Employment Type : Full-Time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 107,000 colleagues serve people in more than 160 countries

At Abbott, we're committed to helping people live their best possible life through the power of health. For more than 125 years, we've brought new products and technologies to the world - in nutrition, diagnostics, medical devices and branded generic pharmaceuticals - that create more possibilities for more people at all stages of life. Today, 99,000 of us are working to help people live not just longer, but better, in the more than 150 countries we serve.

At Abbott Molecular, we realize the potential of personalized care as the laboratory’s most trusted and preferred source for molecular diagnostic solutions. We are a division of Abbott Laboratories, a global, diversified healthcare innovator with a legacy of pioneering work in medical diagnostics.

Oour Des Plaines, IL site has an opportunity for Administrative Assistant I. As an individual contributor, who would be responsible for all administrative functions of the department:

• Answering phones,
• Calendar management,
• Scheduling travel,
• Managing correspondence and scheduling couriers,
• Processing expense reports,
• Meeting/event planning,
• Creating or modifying business documents,
• Preparing presentations from source materials,
• Handling teleconference and Mobile technology setups,
• Acting as a liaison for remote access issues

WHT YOU WILL DO:

• May include some support for tracking budget expenditures.

• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).

• Orders business cards and stationery.

• Uses advanced software skills to perform work assigned.

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site and employee performance management systems (as applicable).

• Coordinates new employee office set-ups and onboarding.

• May train/coordinate work for new administrative assistants.

• Follows executive onboarding procedures.

• Consistently interacts with high-level executives.

• Advanced knowledge and understanding of business processes and requirements.

• Consistently handles confidential or business-sensitive information.

• Data is typically organizational or multi-dimensional.

• Maintains and manages calendar, including meeting and travel scheduling and domestic and international travel arrangements.

• Proactively identifies and resolves scheduling conflicts.

• Primary point of contact for manager’s schedule.

EDUCATION AND EXPERIENCE, YOU’LL BRING

Required

• High School diploma or equivalent. Some college preferred.
• 5+ years previous admin experience or equivalent.
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook

WHAT WE OFFER

At Abbott, you can have a good job that can grow into a great career. We offer:

• Training and career development, with onboarding programs for new employees and tuition assistance
• Financial security through competitive compensation, incentives and retirement plans

• Health care and well-being programs including medical, dental, vision, wellness and occupational health programs
• Paid time off
• 401(k) retirement savings with a generous company match
• The stability of a company with a record of strong financial performance and history of being actively involved in local communities

Learn more about our benefits that add real value to your life to help you live fully: www.abbottbenefits.com