Admin Assistant Details

Admin Assistant

American Marketing & Publishing - DeKalb, IL

Employment Type : Full-Time

American Marketing & Publishing, LLC is one of the fastest growing print and digital advertising companies in the U.S. We are looking for a talented individual to successfully perform a variety of responsibilities in our Admin Dept. Are you a team player with interest in taking ownership of your job responsibilities and future? This is an opportunity to work with an established company and for a great team! This individual must demonstrate high levels of accuracy, be able to multi-task and capable of functioning in a fast-paced, always evolving work environment.

Since being founded in 1997, we have helped small, family-owned businesses get connected to their customers and vital prospects at the most important time of influence. Our business is growing exponentially. American Marketing & Publishing is focused almost exclusively on meeting the advertising and marketing needs of independent, family owned businesses in close-knit small and suburban towns. We help thousands of businesses manage their print advertising in our HomePages Community Directories, CloseBy Text Marketing, and online listings, content, and reviews with OPTIMA; Online Visibility and Reputation Management Services. We partner with businesses to help them win more customers on the major search engines such as Google, Bing, Yelp, YP, and Apple Maps . In 2015, we were named a Google Certified Agency and work with representing businesses with Google Street View technology.

Example of Duties:

• Dual-data enter customer contracts for print product line.
  
• Assist with the processing and maintenance of contracts unable to be processed
  
• Pend/unpend contracts
  
• Run reports
  
• Answer sales rep and management questions
  
• Complete monthly and quarterly filing upkeep.
  

• Run weekly and daily reports to monitor accuracy and submit reports to the Admin Team Lead for review.
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  Review sales recordings to verify key elements of the sale and customer authorization of the sale.

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  Any and all other duties as assigned.
  

Core Competencies:

• Computer skills required, with strong typing skills.
  
• Working knowledge of Microsoft Office Suite preferred.
  
• Must be able to multitask on a daily basis and work in an ever-changing work environment.
  
• Must remain flexible and productive in a distracting environment.
  
• You must be able to keep yourself and your work area organized and neat.
  

Educational Requirements:

• Four-year college degree preferred but not required.
  

Functional Demands:

• Ability to sit for extended periods of time performing computer work.
  

Benefits

• Full Time: Monday-Friday 8:00-5:00
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  Excellent Health Benefits (Blue Cross/Blue Shield PPO), Prescription Drug, Vision (VSP), Dental (Delta Dental), Disability & Life Insurance
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  401(k) Retirement Plan with discretionary company match
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  Paid Time Off including 15 personal/vacation days and 9 additional paid holidays