Accounts Payable Supervisor Details

Accounts Payable Supervisor

Muckleshoot - Auburn, WA

Employment Type : Full-Time

JOB TITLE: Accounts Payable Supervisor
GAMING LICENSE REQUIRED: Class III A
GRADE: N13
STATUS: Hourly, Nonexempt
JOB CODE: 200144
POSITION REPORTS TO: Accounts Payable Manager

JOB SUMMARY:
The Accounts Payable Supervisor is responsible for maintaining accounts payable records in compliance with accounting practices, policies, and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description may be amended, at any time.
1. Practice, support and promote the Mission, Vision and Values of Muckleshoot Casino.
2. Inspect internal and external documentation for accuracy, authenticity, completeness and compliance with Casino policies and procedures.
3. Reconcile various AP accounts, including Pre-Paid expenses, Capital Assets, Accounts Payable, Accruals, etc.
4. Ensure accurate A/P monthly close.
5. Research and correct discrepancies and payments in a timely manner.
6. Ensure daily balancing reports AP closing are completed by team.
7. Ensure accurate payment file transmissions daily and printing of checks when necessary.
8. Consistently monitor process, analyzing issues and ensuring compliance with all department, property and regulatory policies, procedures and controls.
9. Assists Asst. Controller - Ops with staff time and attendance and schedules and work direction as assigned.
10. Ensure accurate input of all data into computer, prepare computerized and manual schedules.
11. Ensure timely payments of vendor invoices and expense reports.
12. Manage monthly recurring payment process, oversee system issues and process deficiencies to management or IT for resolution.
13. Interact with vendors regarding establishing new accounts, responding to inquiries, account reconciliation and problem resolution.
14. Generate reports for distribution internally and externally on a department-wide and casino-wide basis.
15. Perform reconciliations of various paperwork, accounts, schedules, and statements.
16. Ensure accurate filing, sorting, and document maintenance of department paperwork.
17. Assist other accounting personnel as job duties are completed, or in the case of absences.
18. Maintain up-to-date file of job tasks and procedures.
19. Create, maintain and facilitate a positive work environment.
20. Smile and engage Guests and Team Members with a positive professional demeanor.
21. Perform other duties as assigned.

EXTENT OF JOB AUTHORITY: Performs bookkeeping tasks and assists manager with personnel supervision in compliance with generally accepted accounting principles and Casino policies and procedures.
Number of Initial Direct Reports: 5
Number of Initial Indirect Reports: 0 may change or vary at any time
Scope of Management Authority: Supervisor - May have limited supervisory of personnel actions; reports to department manager.

EDUCATION, EXPERIENCE AND TRAINING FOR POSITION:

• Associates degree in Accounting or completion of a business school bookkeeping program required.
• More than five (5) years of accounts payable experience required, including experience with data entry of invoices into AP system, coordination of the disbursement process, vendor relations and supervisory/lead/Sr. experience.
• Five years of accounts payable may be considered in lieu of education requirement.

SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION:

• Demonstrate advanced ten-key by touch and strong math skills.
• Demonstrate advanced skill and knowledge of computerized accounting software application.
• Demonstrate ability to work with and maintain confidential materials and information required.
• Exhibit strong time management and organizational skills needed, with the ability to communicate effectively both verbally and in writing. Read, write and speak English fluently.
• Demonstrate advanced supervisory skills and techniques to ensure a positive and proficient staff work environment.
• Demonstrate proficient knowledge of property personnel policies and procedures.
• Demonstrate proficient ability to train and develop staff by providing constructing performance feedback and appraisals and take appropriate corrective action to address performance and conduct issues.
• Demonstrate proficient ability to build and supervisor a multi-functional staff based on organizational goals, budget considerations and staffing needs. Ensure tasks are appropriate delegated and completed by monitoring performance against predetermined standards and requirements and holds staff accountable for meeting expectations.
• Exercise good judgement and made effective, sound, timely and informed decisions.
• Demonstrate ability to handle multiple tasks within a high-pressure environment with speed and accuracy.
• Demonstrate proven ability to meet deadlines in a fast-paced work environment.
• Demonstrate proven strong skills in problem solving, documentation, research and resolution, data analysis and multi-tasking.

ON-SITE ASSESSMENT REQUIRED: This position requires an assessment for selected qualified candidates to be completed during the interview process at the Human Resources Office.

• Accounting/AP Skills and Knowledge Assessment

JOB DEMANDS
PHYSICAL
The physical demands described here are representative of those that must be met by a team member to successfully perform essential functions of this job. Shift work, holidays, weekends, or nights may be assigned.

Ability to maneuver in all areas of casino, ascent/descent from stairs, frequent standing, walking, sitting, reaching, stooping, kneeling or crouching, and/or prolonged periods of time focusing on tasks. Ability to lift at least 25 lbs. May regularly need to lift/ move, push or pull up material or boxes necessary to the job functions, with or without assistance.

Specific vision ability includes close vision, distance vision, color vision, peripheral vision, and depth perception. Visual acuity to discern and examine text, graphics, color and symmetry. Speech to communicate clearly, express ideas and convey information in an understandable manner. Ability to hear for listening comprehension and to understand ideas presented through spoken words and sentences. Manual dexterity to operate office or required equipment and examine or update documents, records, data, instructions, logs, and files.

MENTAL Social perceptiveness to assess and understand other's reactions and behavior. Critical thinking to use logic and reasoning, reach conclusions/solutions. Comprehension in assessing, analyzing, and processing alpha, numeric, and visual data and completing required tasks or documents accurately. Ability to tolerate stress and conduct tasks under critical deadlines. Ability to concentrate on task over a period of time without being distracted.

WORK ENVIRONMENT The work environment characteristics described here are representative of those a team member encounters while performing functions of his/her job and in areas monitored by security or surveillance cameras. Work in casino operations and/or internal or external environments occasionally. Exposure to secondhand smoke, moderate to high noise level, bright lights, fluctuating temperatures/weather conditions.

• This list of minimum essential functions is illustrative of the minimums ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed as the maximum expectation, nor does it necessarily list all possible duties that may be assigned.
• Success in this position will require ongoing knowledge and application of Company driven performance indicators that include but are not limited to interpersonal and communication skills, change leadership and teamwork, customer service and satisfaction, attendance and punctuality, integrity and dependability.
• All duties shall be performed in accordance with Muckleshoot Casino's policies & procedures, internal control standards, and organizational objectives.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Work Location: Multiple Locations