Accounts Payable Specialist
Employment Type : Full-Time
Bradley Company, LLC is a full-service Commercial Real Estate Firm founded in 1978. We offer our clients a full range of commercial brokerage and asset services. With regional offices throughout Indiana and Michigan, we employ nearly 250 knowledgeable professionals. Our experienced team manages 10± million square feet of commercial property including office, retail, industrial and medical office buildings among our many clients. In addition, we act as brokerage agents for over 550 commercial properties. We also manage more than 3,000 multi-housing units varying from conventional to student and associations. Bradley Company is built on our shared core values:- Entrepreneurial- Fostering an atmosphere of empowerment and innovation to solve problems and build relationships with our clients
- Collaborative- Working together to benefit our clients and communities
- Integrity- Trust, Loyalty and responsibility are at the heart of everything we do
- Champion- Creating value for our clients and community through excellence and a relentless desire to win with grace
As COVID-19 precautions increase in all aspects of our lives, Bradley Company is taking unprecedented steps to promote the safety of our professionals and all those with whom we interact. These steps include practicing social distancing, remote interviewing, etc. You may be asked to interview remotely, wear masks, and practice social distancing during the interview process, etc. We appreciate your cooperation.We currently have an opening for the following position: Accounts Payable SpecialistLocation South Bend, Indiana 5 Primary Responsibilities- Internal/ External Customer Service
- Workflow efficiencies
- Accurate a/p coding
- Timely a/p postings
- Accurate and timely remittance
Essential Functions and Responsibilities- Upload and enter GLC invoices into Yardi.
- Upload and enter property utility invoices
- Promptly respond to internal questions and inquiries
- Confirm invoices are addressed to the proper entity
- Research and resolve invoice discrepancies
- Maintain A/P templates
- Correspond with vendors via email or phone
- Manage and delegate the workload of the A/P team
- Ensure members are meeting standard processing speed
- Ensure workload is evenly distributed during times of peak volume
- Periodically review team members work product
- Review Payscan workflow on a weekly basis to ensure ques are being adequately reviewed and questions are being answered
- Manage 1099 Process
- Review Property and GLC Agings on a bi-weekly basis ensure accuracy
- Ensure daily receipting on Property and GLC payables
- Cut checks when necessary
- Preparation and support for annual external property audits on accounts payable side (commercial and residential).
- Coordination of ACH/ETF set-up for payment of invoices with vendors including loan payments
- Maintain historical analysis for real estate tax payments and assessments.
- Transition and set-up of new accounts for accounts payable. Send notification to vendors.
- Continuous A/P process improvements
- Other duties may be assigned
Qualifications/Requirements- Three years of related experience and/or training preferred.
- Ability to comprehend, analyze, and interpret various types of business documents. Ability to effectively respond verbally or written to complex inquiries or complaints. Requires a high level of commitment to customer service, whether co-workers or clients.
- Requires intermediate to advanced knowledge of accounts payable principles. Must be detail-oriented.
- Ability to analyze and solve problems involving several options with limited information.
- Demonstrate ability to work well under pressure with a proactive approach to unusual occurrences. Requires good organizational skills, attention to detail, and an openness to new ideas and procedures.
- Decisions made with a general understanding of procedures, company policies, and business practices to achieve general results and deadlines.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required.