Position Summary:
Constangy, Brooks, Smith & Prophete LLP seeks an Accounts Payable Specialist with 5 – 10 years of experience at a law firm or professional service firm. This position will be located in the Atlanta, GA office. This position reports directly to the Firm Controller and works closely with the AP team providing support to the AP Supervisor while maintaining and processing AP functions. These functions include processing vendor invoices, vendor correspondence along with timely payments, and creating and maintaining reports as needed.
Duties & Responsibilities:
- Process check requests and vendor invoices, in a high volume, fast-paced environment
- Planning, organizing, and controlling process flow, including auditing of invoices and expense vouchers and payment of obligations
- Adherence and maintenance of updated AP policies and procedures
- Ensure proper entry and coding into the financial system
- Process employee expense reports using the standard procedures
- Ability to handle complex coding of invoices: billable, non-billable, multi-locations
- Investigate and resolve issues associated with invoice processing
- Handle vendor correspondence via phone or email
- Work with vendors to resolve past-due invoices, credits and similar matters
- File, maintain and distribute accounting records and reports
- Prepare batch check runs
- Setting up vendors and acquiring W9’s
Skills & Qualifications:
- 5+ years of experience of accounts payable processing experience
- Demonstrated experience with general ledger account reconciliations including month end closing processing and general knowledge of accounting principles
- Experience in Elite FMS AP Module, Aderant, and ChromeRiver
- Experience in a multi-location law firm
- Computer skills and knowledge of software programs such as Microsoft Word, PowerPoint, Excel – with an emphasis on proficiency with Excel
Qualities Ideal Candidates will have:
- The ability to deal effectively with tight month-end closing deadlines
- Strong communication skills both verbal and written
- The ability to multi-task and willingness to learn new skills
- Team-oriented person who can focus on the details
- Professional customer service skills with internal and external personnel
Culture:
- Open-door work environments promoting collaboration and mentorship
- Firm Rankings & Accolades: https://bit.ly/2xff44g
Benefits:
- Health, Dental, and Vision Plans
- 401(k) and profit sharing plans
- Life Insurance
- Onsite Parking
- Gym reimbursement
- These benefits are subject to change
Constangy, Brooks, Smith & Prophete LLP is an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including but not limited to selection, hiring, assignment, re-assignment, promotion, transfer, and compensation. Our Firm prohibits discrimination, harassment, or retaliation in employment based on race; color; religion; national origin; sex (including pregnancy); age; disability; genetic information, citizenship status; military service obligations; or any other category protected by applicable federal, state, or local law.
This position is NOT open to submissions by external recruiters or search firms.