Accounts Payable Admin for Property Management Details

Accounts Payable Admin for Property Management

HTG Management LLC - Miami, FL

Employment Type : Full-Time

SUMMARY

We currently have a unique opportunity for an Accounts Payable Administrator for Property Management. The A/P Administrator will provide financial, administrative, and clerical support to the Accounting Department by ensuring payments are completed and expenses are recorded in accordance with the company’s policies and procedures in an efficient, timely and accurate manner.

Our Accounts Payable Administrator is a salaried position that may require investment of time and effort beyond a traditional work week.

We are looking for you to have a positive attitude towards change with a great ability to adapt in a fast-paced environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Accounts Payable Administrator duties and responsibilities may include but are not limited to the following:

• Review and verify invoices and check requests
• Sort, code and match invoices
• Enter and upload invoices into system
• Reconcile and process payment for company’s credit cards
• Prepare and file 1099 forms
• Track expenses and process expense reports
• Prepare electronic transfers and payments for supervisor submission
• Prepare and perform bi-weekly check runs
• Post transactions to journals, ledgers, and other records
• Reconcile accounts payable transactions
• Prepare various AP related analysis
• Track monthly and budgeted expenses
• Research and resolve invoice discrepancies and issues
• Maintain vendor files, including collecting and verifying W-9’s, updating vendor information when necessary, and reviewing vendor records in the accounting software
• Correspond with vendors and respond to inquiries
• Assist with month end closing
• Provide supporting documentation for audits
• Complete Bank Reconciliation Process
• Process deposits

EDUCATION (OR EQUIVALENT EXPERIENCE)

• Bachelor's degree in accounting or business administration, or equivalent business experience preferred
• 1-3+ years’ experience in accounting

SKILLS/KNOWLEDGE/ABILITIES REQUIRED

• Proficiency and aptitude for general accounting software programs, including Microsoft Office, Yardi, Office Connector, and Real Page / OPS.
• Organizing and prioritizing
• Attention to detail and accuracy
• Judgment
• Communication skills
• Information management skills
• Ability to meet deadlines

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use hands to handle or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.