Job Overview
The Accounting Specialist’s main responsibility will be the handling of accounts payable. This will include validating incoming requests for payment, obtaining approval, processing payment, and preparing expense reimbursements. This individual will also provide and review data for monthly/quarterly financial management, and provide backup collections and invoicing support.
To succeed in this role, this position requires an organized and detailed oriented finance employee. There is heavy interaction with the Company’s executives, as well as internal management and external vendors. This position demands the ability to handle multiple projects concurrently and react quickly to feedback.
This role reports to the President and CEO.
Responsibilities
- Own accounts payable process from start to finish
- Validate invoices and follow appropriate approval processes
- Constantly perform quality assurance
- Partner with logistics to ensure the arrival of accurate inventory from vendors
- Field calls from vendors related to payment status
- Operate within Company’s database of record to manage accounts payables and expenses
- Reconciling processed work by verifying entries and comparing system reports to balances.
- Maintain master vendor file
- Build monthly reports and present information to leadership
- Partner with executives to update Company’s information across multiple sources, including Dun and Bradstreet
- Provide collections and invoicing support, as requested
Required Skills & Qualifications
- Minimum 2 years accounts payable experience
- Experience building reports and presenting information to leadership
- Experience with accounting tools, QuickBooks desktop or QuickBooks Online preferred
- Experience with communication tools, Slack preferred
- Experience with project management tools, monday.com preferred
- Trustworthy with strong interpersonal skills
- Organized and detail oriented
Work Environment
- Aventis Systems’ Warehouse and Corporate Office
- Monday thru Friday: 9am to 6pm
- Competitive salary, as well as employer contributed health benefits
- Unlimited paid time off
- Access to a certified personal trainer * during business hours ! * and free gym membership
- Access to a Company cell phone plan
- Student debt relief up to $3,000 / calendar year
- Childcare credit up to $1,000 / calendar year
- A seat on an energetic team that collaborates and pushes each other to be better
- A fast-paced, but cooperative environment with endless potential for growth
- Celebration events for team and Company successes throughout the year
At Aventis Systems Inc we believe in rewarding our employees for their hard work and loyalty, which is is why our company culture is built on recognition through generous perks, incentives and awards including:
- Aventis Auto: All employees have the option to request a company Tesla Model 3 or Model y
- Aventis Flights: All employees receive two free round-trip domestic flight tickets per year
- Aventis Mobile: All employees can receive a company phone of their choice through Verizon and monthly bill paid by the company
- Aventis Education: Employees may request to receive up to $3,000/year towards paying off their student loans
- Unlimited PTO: Unlimited Paid Time Off potential for all employees
- and many more perks are added each year.
Join a company that believes in merit-based rewards and recognition https://www.aventissystems.com/
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Physical Setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental Pay:
Education:
Experience:
- Accounting: 3 years (Required)
- accounts payable: 3 years (Required)
Work Location:
Work Remotely:
Work Location: One location