Accounting and Payroll Coordinator Details

Accounting and Payroll Coordinator

Elaine Bell Catering - Napa, CA

Employment Type : Full-Time

Accounting and Payroll Coordinator:
Reports to: Controller and General Manager FLSA Status: Non-Exempt Updated: February 2022

Job Summary:

The Accounting and Payroll Coordinator assists in various administrative finance and payroll related duties, including day-to-day Accounts Payable and Payroll processes. This role is responsible completing tasks confidentially and ethically.

Essential Functions:

Accounting Functions
1. Maintain working knowledge of financial reporting systems, including Great Plains structure and internal processes and policies.
2. Complete accounts payable functions to include;a. Collect physical invoices and monitor email for incoming invoices and supporting documents.b. Enter approved invoices
c. Produce weekly and ad hoc check runs including matching checks and mailing
d. Maintain AP files including check copies, invoice copies
e. Assist in resolving vendor issues
f. Assist in production and managing of annual 1099s3. Assist sales department with accounts receivable management.
4. Perform General Cashier duties as needed (petty cash)
5. Provide support for documentation of government loan programs.
6. Assist with daily cash reporting.
7. Assist with sales tax and other government reporting requirements.
8. Perform account reconciliations and assist with monthly general ledger entries.

Payroll/Staffing Functions:
1. Enter staff timesheets into Fusion
2. Generate weekly Fusion to ADP upload file
3. Process Commissions, Meal Premium, Travel Reimbursements and other payroll items
4. Assist with payroll Process as needed
5. Assist with data entry, new hire entry into ADP and onboarding
6. Create and maintain employee files
7. Manage company driver approval process
8. Assist with Compliance, Safety and risk management efforts
Perform other duties as directed, developed or assigned.

Managerial Responsibility:

• Work with integrity to administer significant financially impactful functions including payroll, benefits and 401k programs. The responsibility requires professional and ethical discretion.
• Work with Staffing Department to develop and maintain an attractive recruitment strategy to ensure the best candidates are seeking employment with EBCC

• Lead via positive motivation, creating an empowered and inspired work environment.
• Develop and supervise programs that promote a positive and productive work environment.

• Ensure that all company policies and procedures are followed, including safety and emergency procedures.
• Ensure compliance will all local, state and federal regulations.
• Demonstrate an innovative and creative entrepreneurial spirit
• Dynamic and enthusiastic leadership.

Skill and Qualifications:

Essential:

• 3+ years of experience in an accounting capacity and/or Human Resources.
• Knowledge of generally accepted accounting principles as they relate to revenue and expenses.
• Working knowledge of State and Federal Wage and Hour laws.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.
• Must Possess strong interpersonal and communications skills to include effective oral and written communication, using correct spelling and grammar. In addition, the ability to present clear, concise and meaningful information to clients, owners and employees.
• Ability to think clearly and remain calm under pressure.
• Ability to focus attention on fine details.
• Professional and ethical discretion.

Desirable:

• Bachelor’s Degree in Accounting or related field.
• Microsoft Office Suite and Great Plains or other accounting software.
• Prior ADP experience is desirable.

Travel Requirements:

Occasional travel is required.