Accounting Administrative Assistant - Syufy Enterprises Details

Accounting Administrative Assistant - Syufy Enterprises

Syufy Enterprises - San Rafael, CA

Employment Type : Full-Time

ABOUT US:

Come work for a fast-growing, financially strong Marin-based entertainment and leisure company that owns a variety of businesses, including high-end athletic clubs and spas, restaurants, golf venues, shopping centers, public markets and drive-in theaters. Over the next several years, the company will be expanding all its brands and looking to invest in new brands. The company is actively looking for qualified professionals who will help execute the company’s future growth strategy.

We offer a competitive compensation and benefits package including medical, dental, vision, life and long-term disability coverage. Our 401(k) plan provides a generous company match of up to 4% of an employee’s compensation. If you thrive in a successful, fast-paced environment and you enjoy challenge, please see below to apply.

POSITION SUMMARY:

The Administrative Assistant will interact with numerous people both within and outside the office. Their primary responsibility is to maintain organization for the Accounting Department while assisting and supporting a variety of duties. This role is also responsible for managing day-to-day administrative functions of the office. This individual will be provided with general supervision by the Senior Vice President / Controller, Vice President / Assistant Controller, Accountants, Manager Accounts Payable. They will need to be organized, self-motivated, resourceful, and able to successfully handle multiple concurrent duties and assignments with minimal direct supervision. This position regularly handles highly confidential information, credit card and bank account information. This position will be located at our home office in San Rafael, CA.

YOUR FOCUS AND OUR FOCUS:

• To maximize revenue.
• To control expenses.
• To deliver excellent customer service.
• To maintain the quality and cleanliness of your facility and work space.

DUTIES AND RESPONSIBILITIES:

• Manage department calendar – schedule meetings and book travel as necessary.
• General admin task – daily mail distribution, order department supplies, prepare overnight deliveries, maintain clean and safe workplace.
• Manage scanning documents and record retention policy for all accounting documents.
• Weekly review and follow up on outstanding invoices from internal locations and external vendors.
• Set up all new vendors in accounting system.
• Assist with weekly check run.
• Daily Bank Deposits.
• Manage gift card activation and distribution.
• Maintain department Petty Cash – Used only as authorized and replenished when needed.
• Assist with various daily audits (contract audit/inactive check-in).
• Other duties as assigned by the Accounting manager.

QUALIFICATIONS:

• 2+ years administrative experience preferred.
• Highly organized and a self-starter. Excellent team player. Focused yet flexible. Excellent judgment.
• Comfortable handling sensitive information and confidential information within and across departments.
• Strong computer skills, particularly MS Word, Excel, Adobe Acrobat, and Power Point.

• Please include salary range requirements with your resume.