2021-2022 SY: ES Attendance Clerk Details

2021-2022 SY: ES Attendance Clerk

Irving Independent School District - Irving, TX

Employment Type : Full-Time

Job Description

REPORTS TO: PrincipalPay Grade: Paraprofessional 040 (195 days)
JOB GOAL:Maintain accurate and complete student data records pertaining to student attendance and records, maintain confidentiality of information
QUALIFICATIONS:High School Diploma or GED
SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of general office equipment
• Effective organizational, communication, and interpersonal skills
• Ability to effectively use district student management programs after standard training and with reasonable help-desk assistance
• Bilingual English/Spanish preferred

• Perform all clerical duties necessary to maintain accurate and complete student attendance and other student records within established district guidelines.

• Coordinate with campus and district staff to record all student attendance information in the student management system for submission to the state.

• Responsible for management of TEA Campus Attendance Verification Reports.

• Record tardies and refer consistently students to Attendance Officer when students arrive late.

• Responsible for management of I Am Present.

• Communicate with parents/guardians regarding student attendance issues.

• Ensure that all student absences are followed-up with on a daily basis; maintain absence notes for each student.

• Responsible for running Cognos reports for Attendance

• Work with administrators, counselors, teachers, and other staff to implement intervention plans for students with attendance issues.

• Work with administrators, counselors, teachers, and other staff to implement positive approaches to improving student attendance and punctuality.

• Transfer and request student cumulative records as students enter/withdraw within and outside the district and manage all TREx processes.

• Maintain all student active and inactive cumulative files.

• Be responsive to customers by backing up the receptionist during peak office hours.

• Assist students, teachers, and parents as needed.

• Receive incoming calls and take reliable messages as needed.

• Maintain confidentiality of information and student records.

• Remain informed of and comply with state, district, and school policies and regulations concerning primary job functions.

• Field calls and respond to customers while Receptionist is at lunch.

• Serve as a “back-up” to the Data Processing Clerk through comprehensive cross-Training.