ADMINISTRATOR

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.

The College of Arts & Sciences (CAS) is one of the largest academic units on the UW Seattle campus, employing over 1400 tenure-track and research faculty, in 43 departments and centers, and generating an average $120 million dollars in sponsored research each year. CAS is comprised of 4 major divisions – Arts, Humanities, Social Science and Natural Science – whose cutting-edge research spans from malaria treatment to solar energy to human rights. CAS is home to diverse music, art, drama, dance, digital arts academic units and degrees, and runs one performance hall (Meany) and two major museums (Henry Art and Burke). CAS academic programs support more than 22,000 undergraduates and 2600 graduate students. The College occupies over 1 million square feet of space spread across campus and off-campus facilities in more than 50 buildings.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

ASIAN LANGUAGES AND LITERATURE ADMINISTRATOR
The Department of Asian Languages and Literature seeks a dynamic, proactive, and engaged Administrator with a broad range of administrative and management skills, including Human Resources, Finance, Advancement, and Facilities. We are looking for an individual with the dynamism and vision to work with the Department’s highly regarded teaching and research faculty and its skilled staff complement.

Reporting to and collaborating with the Chair of Asian L&L, the person filling this role is expected to act independently, boldly, and thoughtfully to help fulfill the Department’s educational mission while respecting the University's policies and procedures.

ESSENTIAL JOB FUNCTIONS

Human Resources (20%): Assists in the recruitment and hiring of faculty, instructors, and teaching assistants, and oversees faculty reviews and promotions. In overseeing faculty recruitment, the Administrator assures compliance with UW and INS rules and regulations for faculty searches.

Finance (20%): Manages and monitors all budgets. The Administrator provides projections and spending trends and alerts the Chair to potential allocation deficits or unusual expenditure patterns. The Administrator will play a vital role in the processes related to the transition from UW’s current state through Financial Transformation.

Sponsored Research (15%): Assists faculty and follows the entire grant process, from pre-award through close-out.

General Administration (20%): Oversees day-to-day departmental operations. The Administrator is the chief liaison between the Department and other campus units.

Supervisory (15%): Supervises the office staff, assigns and monitors work, conducts performance reviews, and initiates corrective action as necessary.

Facilities and Equipment (5%): Prepares and analyzes Department space and equipment requirements. Ensures compliance with University, State, and Federal policies and procedures regarding space and workplace safety. Serves as Department COVID-19 supervisor.

Other duties as assigned (5%).

MINIMUM REQUIREMENTS

Bachelor’s degree

Four or more years of experience with higher education administrative or academic program management work

Demonstrated experience in budget projection, problem-solving and analytical skills

A track record of managing staff and building effective teams

Ability to communicate effectively and professionally with diverse populations using multiple communication methods to manage and build long-term working relationships

Excellent organizational and time management skills

Demonstrated collaborative work style and ability to function effectively in a diverse workplace

Advanced skills in Microsoft Office tools, including Word, Excel, and PowerPoint

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

COVID-19 VACCINATION REQUIREMENT

Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.