Administrative Support Coordinator

Do you enjoy helping customers, problem-solving, and want an opportunity to grow with a company? Do you consider yourself to be above average and a team player? We currently looking for an Administrative Assistant to help grow our company to new heights! Come be part of a team that made the INC. 5000 list for Fastest-Growing Private Companies in America. We are a sensational, stunning, creative, beautiful, and rapidly growing company. Doodlebuggers has been evolving since 1998 to better serve our clients and team. Wouldn’t you love to be a part of a team that cares about not only you but the community as well? So, what are you waiting for? Fill out the application and email us your resume on why you believe you are the ideal candidate for this position. Let’s rock this together!
The Opportunity:The Administrative Support Coordinator should be good with computers and be an energetic professional who does not mind wearing multiple hats. This individual will handle a wide range of administrative tasks and should be able to work independently with little to no supervision. You should be well-organized, flexible, and enjoy the administrative challenges of supporting not only an office full of diverse staff but diverse customers.
This Job Is Ideal for Someone Who Is:

• Dependable - more reliable than spontaneous
• People-oriented - enjoys interacting with people and working on group projects
• Adaptable/flexible - enjoy doing work that requires frequent shifts in direction
• Detail-oriented - would rather focus on the details of work than the bigger picture
• Achievement-oriented - enjoys taking on challenges, even if they might fail
• Autonomous/Independent - enjoys working with little direction
• Innovative - prefers working in unconventional ways or on tasks that require creativity
• High-stress tolerance - thrives in a high-pressure environment

The Role of the Doodlebuggers Administrative Support Coordinator:We are seeking an individual with a fighting warrior spirit who is willing to work hard and do whatever it takes to help the team and make the client happy! The scope of work includes processing quotes, collecting payments, receiving deliveries, updating customer files, data entering clients, answering calls as needed, responding to emails and texts from customers, and performing other administrative tasks as needed to help assist the team and the client. You Will wear multiple hats!
Hours:

• 40 hours per week, Monday – Friday 8 am-5 pm

Job Duties:
Administrative:

• Understand and comply with the Doodlebuggers Operations Manual (DOM).
• Data entry customer information and create jobs in Service Fusion per DOM. You will then forward this information to the scheduler so the job can be scheduled.
• Collect payments in the showroom as needed.
• Make 12-month service reminder calls and quote follow-up calls.
• Allocate available resources to ensure successful task performance.
• Ensure security, integrity, and confidentiality of data
• Receive and process deliveries as they come in. This includes the physical receiving and processing of the information.
• Always follow policies & procedures to improve operational efficiency.