Administrative Specialist, ZA-0301-II (GS- 9/11 Equivalent)

DutiesSummary

Are you ready to explore your future with NIST?

Your application package may be shared with other selecting officials at NIST with opportunities like the one you are applying to. Additional selections may be made through this vacancy.

This announcement will close at 11:59 p.m. Eastern Time on the date the first 200 applications are received or February 3, 2021, whichever comes first.



Responsibilities

This position provide full range of administrative support for the Business Operations Office.; manage and coordinate the secretarial functions of the Business Operations Office to ensure an efficient operation; and provide coordination of administrative activities. Provides expert administrative and clerical support for divisional leadership. Ensures consistent application of administrative policies and procedures, and use of administrative tools. Oversees work done by other ZS level administrative staff and contractors within the division. Provides guidance to staff on work assignments, objectives, priorities, and deadlines. Conducts training of new support staff. Serves as principal administrative liaison to OU Administrative Officer and administrative staff within ADMR, ADLP and the Directors Office.

Travel Required

Occasional travel - Occasional Travel may be required.

Supervisory status

No

Promotion Potential

03

• Job family (Series)

  0301 Miscellaneous Administration And Program

• Requirements

  RequirementsConditions of Employment
  • You must be a U.S. citizen
  • You must be registered for Selective Service if applicable (www.sss.gov)
  • You must be suitable for Federal Employment
  • Merit applicants must meet time-in-grade/band requirements, as applicable

  Applicants must meet requirements by the closing date of this announcement.

  Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.

  Qualifications

  All applicants must have one year (52 weeks) of specialized experience equivalent to the GS-7 (ZA-1 for NIST) federal level. Specialized experience is defined as experience carrying out multiple administrative assignments; assisting with writing and interpreting guidelines, analyzing options, and applying resolution to problems that arise; experience completing reports and/or making recommendations to management or higher level administration; AND experience in researching background information for reference and program materials.

  OR

  Master's or equivalent graduate degree

  OR

  2 full years of progressively higher level graduate education leading to such a degree

  OR

  LL.B. or J.D., if related

  
  

  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
  
  Qualification requirements in the vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains Federal qualification standards. This handbook is available on the OPM website located at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/

  Applicants may request reconsideration of their qualifications determination within three business days from the date their applicant status was changed. Applicants should email the Agency Contact listed in this vacancy announcement with their written request listing the announcement number; explaining why the original determination was improper; what factors were not considered; and, should provide any other pertinent information that would enable reevaluation.

  Education

  This position allows you to qualify and be considered based on your education. To receive this consideration, please submit a copy of your transcripts to document that you have met the education requirement. Unofficial transcripts will be accepted in the application package. However, official transcripts will be required prior to a final offer of employment.

  Foreign education: Individuals educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for a U.S. equivalency evaluation of course work and degree. View a listing of these accredited organizations from the Department of Education's website. Provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing.

  Additional information

  A probationary period may be required.
  
  This position is covered by an Alternative Personnel Management System (APMS). This system replaces the General Schedule (GS) pay plan and grade with career paths and pay bands. For information regarding how the pay bands correspond to the General Schedule, click here.

  Applying under a Special Appointing Authority (i.e., VRA, 30% or more disabled veterans, Peace Corps, Schedule A/persons with disabilities): if you meet the minimum qualifications stated in the vacancy announcement, you will be forwarded to the selecting official for consideration and may be contacted for an interview. If two or more VRA candidates apply and one or more is a preference eligible, Veterans' preference will be applied.
  
  Applying as a Merit Candidates: Your responses to the job questionnaire will serve as the basis for identifying best qualified candidates. Best qualified Merit and Veterans Employment Opportunity Act (VEOA) eligibles (i.e., candidates in the GOLD category) will be forwarded for consideration to the selecting official and may be contacted for an interview. Candidates must also meet time-in-grade/pay band requirements for consideration. Non-competitive consideration will be given to those Merit candidates that have held a position with the same promotion potential as the position advertised. Documentation (in the form of an SF-50) is required to show proof of promotion potential or highest grade held. In the merit promotion selection process, due weight will be given to incentive awards and performance appraisals.

  Applying as an Agency Based candidate (i.e., outside the Federal government), your application package will be placed in one of three categories based on your responses to the assessment questions; Gold, Silver, or Bronze. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. If non-veterans can be referred, the Best qualified (i.e., candidates in the GOLD category) will be forwarded for consideration to the selecting official and may be contacted for an interview. More information about the three categories can be found at: Category Rating
  
  Applying as a CTAP or ICTAP candidate: CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information regarding CTAP and ICTAP appointments and eligibility can be found at - CTAP/ICTAP

  
  
  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered.
  
  Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, salary, duties performed for each position, and if the position is/was in the Federal government, you should provide the position series and grade level/pay band.

  The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:
  
  * Ability to communicate orally and in writing.
  
  
  • Ability to prioritize multiple work assignments within time constraints.
  • Ability to maintain confidentiality.
  
  
  • Skill in researching, analyzing, and applying administrative policies and procedures.
  • Skill in training, planning, coordinating, and evaluating the work of others.
  • Skill in the use of a wide variety of automated systems and software applications.
  
  
  To preview questions please click here.
  
  Background checks and security clearanceSecurity clearance

  Not Required

  Drug test required

  No

  Position sensitivity and risk

  Moderate Risk (MR)

  Trust determination process

  Suitability/Fitness

• Required Documents

  Required Documents

  The documents you are required to submit vary based on how you're applying (i.e., as a veteran or disabled veteran, current or former Federal employee, etc.). Please review the information on the following link to determine if there are any documents you need to provide - https://www.nist.gov/careers/information-new-employees/applying-jobs-required-forms

  Failure to submit required documents, based upon how you apply, may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Official documents are not required at the time of application, copies are sufficient. If selected, official documentation must be submitted prior to appointment.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

  NIST offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employee Retirement System. NIST also offers a broad array of work-life flexibilities and services to employees such as flexible work schedules, teleworking transit subsidies, on-site child care, fitness center, credit union, employee assistance programs, and free parking. Learn more about NIST's work life programs by clicking here.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Individuals with disabilities
• Federal employees - Competitive service

  Current or former competitive service federal employees.

• Career transition (CTAP, ICTAP, RPL)

  Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Military spouses
• Peace Corps & AmeriCorps Vista
• The public

  U.S. citizens, nationals or those who owe allegiance to the U.S.

• Veterans

* All qualified U.S. citizens * Current Federal employees serving under a career or career- conditional appointment in the competitive service; * Former Federal employees with reinstatement eligibility; * CTAP/ICTAP eligible; * National Service (Peace Corps & VISTA); * Applicants eligible under special hiring authorities (i.e., Appointment of certain military spouses, Schedule A); OR * Veterans who are eligible under the Veterans Employment Opportunities Act (VEOA).