Administrative Specialist Sr

$16.70-$21.71/per hour DOE

110

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

12 Months

Looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year? Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Come join our team at one of the largest community college systems in the country. Named one of the best mid-sized employers in the nation, which was the only educational institution ranked in Arizona in 2017. “The Maricopa County Community College District (MCCCD) has been named No. 19 on Forbes magazine’s first-ever “America’s Best Employers for Women”, ranking MCCCD among 300 employers across the nation. MCCCD is the fourth-highest ranked educational institution and the only Arizona-based employer named on the list.”

Our employees are our most valuable asset; that’s why at Maricopa County Community College District (MCCCD) we are committed to providing a comprehensive benefits package to meet the needs of you and your family. Being a member of the Maricopa community you are able to participate in a wide range of benefits that gives you flexibility and choice including medical, dental, vision, life, disability, tuition waivers for you and your dependents, and retirement.

Whether you’re teaching, working, or learning - find your purpose. Join our community and make a difference.

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.

Benefits & Perks Options

• Paid observed federal holidays & additional paid time off throughout the year
• Arizona State Retirement System (ASRS) & 12% Employee Contribution Match
• Paid vacation, sick, and personal time (if appliable)
• Multiple health and dental insurance coverage plans
• Teladoc: Reach a doctor 24/7
• Flexible Spending Accounts (FSA)
• Maricopa Perks & Gears Discount Program
• Employee assistance program (EAP)
• $4,000 Annual professional development growth funding (if applicable)
• Tuition reimbursement for employee and dependents (if applicable)
• Revised summer work schedule
• Maricopa Employee Health & Wellness Program
• Employee recognition opportunities

Estrella Mountain Community College is hiring an Administrative Specialist Senior to work under the learning college philosophy (http://www.estrellamountain.edu/learning-college) which places learning first anyway, anyplace, anytime. This position supports the Behavioral Sciences & Cultural Studies division to execute highly diverse administrative services.

25% - Provides administrative support to the Behavioral Sciences & Cultural Studies division; maintains financial and academic records/files; maintains and updates web pages according to established guidelines; maintains master calendar for Behavioral Sciences & Cultural Studies by scheduling appointments, programs, committees, and divisional meetings/events; provides office reception; manages multiline phone system; assists with the planning and implementation of various divisional events/programs and services including intercampus collaborations; supports the division by using technological skills and business systems such as FMS, Boexi, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, R25 reservation system, etc.

25% - Monitors and coordinates services such as maintenance, media, printing, and word processing with college/district departments and external organizations; coordinates and provides research assistance on special projects and programs; maintains statistical data for programs and services; orders textbooks, supplies; creates purchase orders and requisitions; maintains and tracks petty cash forms, tracks expenditures; assists with budget preparation, monitoring and maintenance assists with division mail pick up and distribution.

25% - Assists Division Chair with division responsibilities including but not limited to scheduling residential, adjunct and dual enrollment instructor evaluations, division classes, internal and external meetings and meeting rooms.

25% - Supports residential and adjunct Behavioral Sciences & Cultural Studies faculty by collaborating with faculty and other staff when needed/requested; accesses class rosters; orders and delivers supplies to instructors and classrooms; makes copies of course materials; provides basic computer related fax and copier support; prepares and maintains confidential personnel and payroll records; ensures documents (e.g. faculty and budget documents) remain current; assists with faculty orientation; assists with test administration; develops divisional promotional materials; performs other assigned duties which are commensurate to grade level of position.

Associate’s Degree and two (2) years full time equivalent of administrative office support or related experience providing a wide variety of administrative office support and/or administrative coordination activities.

OR

High school diploma/GED and four (4) years full time equivalent of administrative office support or related experience providing a wide variety of administrative office support and/or administrative coordination activities

1. Experience maintaining files and records
2. Experience using Microsoft Suite and Google tools, such as Docs and Spreadsheets
3. Experience working with administrative personnel (division chair, deans, managers, etc.) for report preparation, data collection, and/or coordination of special events
4. Experience working with diverse populations
5. Experience reporting, scheduling and building course information using a system such as Student Information System (SIS) and using Business Intelligent Reporting (BOEXI) or similar systems
6. Experience maintaining financial entries, expenses and budgets in a system such as Financial Management System (FMS) or similar system
7. Two (2) years of experience in an advanced administrative position
8. Experience working in an academic setting

Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving:

https://www.maricopa.edu/about/careers/application-information#mvd

Applicants must submit a cover letter that details how the applicant meets minimum and desired qualifications.

Applications without a cover letter and do not include detailed employment history information will be incomplete and will not be considered.

Please ensure your resume and cover letter provide the following items:

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, indicate full or part time experience for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Open until filled, First Review on January 25th 2021

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act