Administrative Specialist III

Overview:This position is located at Arkansas Children's Hospital
This position pays $14.28/hr
The Administrative Specialist III provides administrative support for the Department of Radiology Pediatrics Division. The Administrative Specialist will coordinate administrative processes and prioritizes, directs, and responds to departmental matters involving the section chief and faculty.
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving the health, health care, and well-being of Arkansans.

UAMS offers amazing benefits and perks:

• Health: Medical, Dental and Vision plans available for staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Salary: $29,702.40

Responsibilities:

• Provides administrative and office support to the division director and faculty.
• Serves as the administrative assistant to the division director by maintaining the calendar, arrange meetings and schedule appointments with faculty/staff, leadership, etc.
• Answer and route calls for the area.
• Develops and maintains databases, spreadsheets, and correspondence, etc. based on information provided to be distributed to the appropriate individuals, i.e. monthly schedules, conferences, and weekend call schedules.
• Responsible for distribution of departmental mail.
• Attends campus meeting as requested by leadership.
• Assist with distribution and collection of radiation of badges.
• Serves as a liaison between UAMS, Arkansas Children's Hospital (ACH), & ACNW campuses for administrative support.
• Organizes and coordinates events which may including creating timelines, collecting agenda items, and background materials.
• Coordinating itineraries for recruitment and/or special events.
• Coordinate patient conferences for physicians, coordinate divisional staff meetings and record minutes as designated.
• Provide logistical support for events and training.
• Provides assistance with the residents and medical students as they rotate through pediatric radiology.
• Assist with fellowship duties as needed.
• Perform other duties as assigned.

Qualifications:

• High School diploma/GED plus three (3) years of administrative experience required
• Experience providing administrative support experience in a physician's office/medical facility preferred.

Knowledge, Skills & Abilities:

• Must have Microsoft Office experience.
• Must have phone etiquette skills.
• Must have excellent customer service skills.
• Must show initiative on projects.
• Must be able to work independently.
• Must maintain a high level of professionalism when interacting with faculty, staff and visitors.

This position is subject to a pre-employment criminal background check and drug screen. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA).Physical Requirements: Stand: Frequently
Sit: Frequently
Walk: Frequently
Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
Lift, push, pull, carry weight: 10 lbs or less
Use hands to touch, handle, or feel: Continuously
Talk: Frequently
Hear: Continuously
Taste or smell: Never
Read, concentrate, think analytically: Continuously
Physical Environment: Inside Medical Facility Environment, Inside Office Environment
Noise Level: Moderate
Visual Requirements: Far visual acuity, Near visual acuity
Hazards: None