Administrative Specialist II-UEC

If your goal is to build a career that makes a difference, consider joining the dedicated people of South Carolina Department of Juvenile Justice (DJJ).

About Us
It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to protect the public and reclaim juveniles through prevention, community services, education, and rehabilitative services in the least restrictive environment.

Job Duties:
Under general supervision, performs a variety of confidential and complex secretarial/administrative duties.

This position ensures that accurate information on a youth is being processed and distributed to staff in order to maintain the flow of youth through the Juvenile Justice system.

Review court order to ensure youth can be housed at the Upstate Evaluation Center, document date/time of receipt of youth, issue necessary paperwork to the transporting officer, collects contraband, receipts any money, take I.D. picture and make Identification bracelet, conducts a check of youth weight and height, interviews the youth to update personal information, administers fingerprinting, checks DNA status, conducts drug screens on youth with screen requested on their court orders, and completes all necessary paperwork.

Prints Form 5 to include special instructions, creates 3 complete folders on youth, (social work, psychology, and master file), and copies and distributes as required.

Prepare data picture ID for the Control Room. Maintains current roster, and visitation list on all youth assigned to Upstate Evaluation.

Enters reliable data on the JJMS system for all youth to include change of address, visitation etc.

Compiles youth master file records and psychologist masters for transport to Central Records according to date system.

Creates and distributes weekly an accurate Case Review Log.

Maintains accurate information on statistical data needed for monthly statistics and PBS reporting.

Cross-trained to complete word processing duties when necessary.

Maintains youth money log and that money is receipted, ensures the return upon departure of the youth and tracking of this through a paperwork system.

Submits request for necessary supplies for the Intake section.

Serves as the oversight for the Intake section to include preparing rotation schedules for work performed by Intake and instrumental in training new employees.

Agency Requirements: High school diploma and two years clerical experience, one year which must have been in the operation of computer equipment
or

an associates degree in secretarial science or other related field.

Applicants must have the ability to type at a corrected rate of 35 wpm.
Note: If any Agency Requirements are listed above, applicants must also meet those requirements to be considered for the position. Salary may vary depending on experience and qualifications. Candidates must present documentation of their attainment of college degree(s) at the time of interview. Documentation must be either an official or unofficial copy of the college transcript or Letter of Verification of Degree from the institution's Registrar's Office. If the candidate selected for the position provided an unofficial copy, it must be replaced with an official copy on or before the HR processing date.
Applications are incomplete if you fail to answer all supplemental questions, education and work history. Incomplete applications are not referred to hiring managers. Applications are accepted until 5:00 p.m. on the stated closing date.
You will be asked to provide a certified transcript if selected for a position requiring a degree. A background investigation will be conducted that may include, but not limited to, criminal records, driver's license and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment. A resume may be attached with your application, but not substituted for completing the work history section of the application.

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

Health, Dental, Vision, Long Term Disability, and Life Insurance for Employee, Spouse, and Children 15 days annual (vacation) leave per year 15 days sick leave per year 13 paid holidays State Retirement Plan and Deferred Compensation Programs