Administrative Specialist- Dean S Office

Overview: New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.
The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. Nearly 110,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.
For more information, visit nyit.edu.
Responsibilities:

New York Institute of Technology seeks an Administrative Specialist for the College of Osteopathic Medicine - Office of the Dean. Reporting to the Director, the Administrative Specialist will assist the Director in supporting the department at the Long Island campus.

Responsibilities include:

• 
  Assist Director with varied departmental projects, reports, operational tasks, correspondence, communications, events, and surveys.
• Proactively maintain/organize departmental documents/files. Organizing the electronic and hard copy storage of this data.
• Assists the Director in planning/organizing/task completion related to major medical school events including, but not limited to: NYITCOM Commencement & Hooding Ceremony, Graduate Awards Dinner, White Coat Ceremony, Family Welcome Event. Additional events as determined, and may include: staff retreats, enrichment programs, and external attendee events.
• Assists Director in the management/implementation/scheduling of various existing and new staff enrichment initiatives/programs.
• Compose frequent correspondence/communications to students/faculty/staff and external parties. Proof reading various documents as needed.
• Ordering/organizing/monitoring of department supplies, completing/processing required paperwork for po’s/vendor purchase requisitions, processing catering orders/contracts.
• Assist Director in the management of the medical school podcast including: attend monthly committee meetings, preparing episode content/questions, communicating with students, faculty, staff, and podcast guests, scheduling monthly committee meetings and podcast recording times.
• Manage departmental meetings as requested (both in person and zoom) - including scheduling, preparing minutes, and calendar management.
• Other duties/projects as assigned by the Director.

Qualifications:

Bachelor degree required.

Exceptional computer skills/knowledge - fully proficiency in Microsoft Office and Google Drive. Experience in Canva, and working knowledge of various on-line survey platforms a plus.

Excellent organizational and communication skills, both verbal and in writing.

Detailed-oriented and have well-developed prioritizing skills while working on multiple projects at one time.

Ability to learn internal computer-based platforms and other software/platforms quickly and efficiently.

Effectively maintains a calm and professional demeanor in a busy environment.
Follows comprehensive direction with ease and accuracy.

Proactive problem solver.

Successfully works independently - as well as in a team role.

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.
New York Institute of Technology is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity
The health and safety of our community is the highest priority. As such, New York Institute of Technology is requiring all newly hired employees to be fully vaccinated with an FDA authorized and/or approved COVID-19 vaccine as a condition of employment. Requests for reasonable accommodations for medical or religious reasons will be reviewed and considered in accordance with applicable law.