Administrative Specialist - Aurora Water

Summary of Job Duties

Salary to be commensurate with experience.
The hiring range for this position is $20.33 – $25.41 Annually
City of Aurora, Colorado
It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.

Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs
• Internal educational programs to assist with career advancement
• Access to innovation workspaces

Aurora Water Department
Aurora Water is responsible for enhancing and protecting the quality of life for Aurora citizens by providing quality water, sewer, and stormwater services in a manner that balances social, environmental, and economic needs. Responsibilities and roles within the organization include: operation and maintenance of the water, sewer, and stormwater systems; water purification and reuse water treatment; utility financial monitoring, planning, customer billing, and revenue collection; infrastructure planning and engineering, inspections, and management of the capital improvement program; public information and water conservation; water resources planning, acquisition, and development; permitting, watershed protection, and water and wastewater regulatory compliance; and administration.

The Aurora Water department is seeking an Administrative Specialist to provide general administrative support Aurora Water department. This position performs a variety of administrative and financial duties requiring discretion and independence of action.
This is a continuous posting that will remain open until a sufficient pool of qualified applicants are obtained; however, it is subject to close at any time without prior notice.

PRIMARY DUTIES & RESPONSIBILITIES

• Provide subject matter/department-specific support for department management team
• Based upon assignment, responsibilities may include preparing agreements or other specific documentation and correspondence;
• Schedules and coordinates external and internal meetings which include Senior Management, Directors, Department Staff, and community partners
• As assigned may serve as a lead worker making assignments, lead meetings, and monitor work completion
• Assist with payroll processing and leave tracking
• Prepare, arrange and process department personnel travel
• Agreements – review/edit/route for approval
• Division personnel forms/files/new FTE setup/etc.
• Schedules/meetings/lunches
• Purchase Cards/Expense reports/PR's/PO's
• Copier supplies/filing/scanning/etc.
• Cross train with other members of the administrative staff
• Perform other duties as assigned

MINIMUM QUALIFICATIONS

Education:

High School Diploma or GED

Experience:

• Two (2) years of office administrative support experience

An equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.
Knowledge:

• Knowledge of business English, spelling, and math
• General office equipment, including personal computers with related software applications
• MS Office Suite

Abilities:

• Ability to establish and maintain effective working relationships with employees and citizens
• Communicate effectively both verbally and in writing
• Ability to understand oral and written instructions
• Handle stressful situations with tact and diplomacy
• Ability to work well under pressure and meet deadlines with little supervision
• Ability to be flexible and work as a team

Skills:

• Efficiently and accurately key information using a keyboard and skill in performing data entry
• Strong interpersonal, analytical and organizational skills

Licenses/Certifications:

• Colorado Driver’s License with a good driving history

WORKING CONDITIONS

Physical Demands:

• Light physical work lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds
• Frequent hand/eye coordination for operation of office equipment
• Vision for reading and interpreting reports and data analysis and preparation
• Frequent speech communication, hearing and listening to maintain communication with employees and citizens

Work Environment:

• Works primarily in clean, comfortable environment

Equipment Used:

• Continuous use of computer and standard office equipment.
• This position may require the incumbent to use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment.

Essential Personnel: When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.

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For Veterans Preference: Please show all of your employment history, including military service and related documentation (DD214) on the application.

The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.

Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.

Drug Testing, Thorough Criminal Background Check, and Employment References:
As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check and drug screening. Employment references will be conducted on finalists for City of Aurora vacancies.