Administrative Specialist 1 (Roseburg)

Initial Posting Date: 04/15/2022 Application Deadline: 04/24/2022 Agency: Department of Human Services Salary Range: $2,922 - $4,331 Position Type: Employee Position Title: Administrative Specialist 1 (Roseburg) Job Description: Salary Range: $2922 - $4331 Administrative Specialist 1 / REQ-94523 Aging and People with Disabilities Roseburg Office We want you to join our team! Do you want the opportunity to help match the needs of people in the community with available federal, state and local programs or other resources to meet those needs? Do you want to be part of a diverse workforce that collaborates and learns from each other to improve services that support children, families and communities? Then, we want to hear from you! Aging and People with Disabilities (APD), part of the Oregon Department of Human Services , is currently looking for one full-time, permanent dedicated and compassionate individual to provide services as an Administrative Specialist 1. WHAT’S IN IT FOR YOU When you join the Department of Human Services, you join a community of nearly 10,000 employees dedicated to Oregon’s most vulnerable population. Career growth and development is encouraged through ample training and committee participation opportunities. The State of Oregon offers excellent benefits, including low-cost, high-coverage health insurance , generous time-off, and a competitive retirement plan . OUR AGENCY MISSION "To help Oregonians in their own communities achieve well-being and independence through opportunities that protect, empower, respect choice and preserve dignity." ABOUT THE PROGRAM Click here to learn more about Aging and People with Disabilities. WHAT YOU WILL BE DOING The person in this position is responsible to coordinate customer service for public reception, telephone reception and support services. This position also provides analytical and statistical support for the Program Manager and Supervisor to control, monitor and report program performance against agency and local goals and objectives. The person in this roll exercises oversight of business services, personnel and payroll functions that will determine the field offices' compliance with agency policies and procedures; ensuring appropriate control of negotiable instruments and assets, committing budgeted expenditures. As personnel administrator, decisions and work can impact employee pay, benefits, workers' compensation and employee training. Incumbent responsiveness can directly impact the sufficiency of office facilities, telephones and computer equipment. Additional duties include but are not limited to assisting with Homecare Worker Registry activities by:

• Maintaining Authorized Designee “credential”;
• Requesting Criminal History Checks;
• Making fitness determinations
• Participating in panel when required;
• Assisting in interviewing HCW applicants at bi-monthly orientations
• Provider maintenance input

WORKING CONDITIONS General office working conditions. Occasional travel to Salem primarily for training. May encounter hostile individuals, people with hearing and speech difficulties. THIS IS WHAT YOU NEED TO QUALIFY/MINIMUM QUALIFICATIONS: Three years of clerical/secretarial experience which included:

• Two years at a full performance level performing typing, word processing, or other generation of documents AND
• Lead work responsibility or coordination of office procedures.

Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. **A current resume AND/OR an updated Workday application is required to determine if minimum qualifications are met. ** You must clearly show how you meet the MINIMUM QUALIFICATIONS AND ESSENTIAL ATTRIBUTES listed in this posting .** ESSENTIAL ATTRIBUTES: (Describe your experience with each in your application materials)

• Self-motivated
• Concise communicator
• Time management skills
• Detail Oriented and accurately capture information
• Experience requesting criminal history checks and making fitness determinations

Successful candidates for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment. HOW TO APPLY External Applicants: Click on the “Apply” button and submit your application. View this video for help. Internal Applicants (this includes Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help. GET NOTICED Your candidate profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. The work experience and/or education section of your application must clearly demonstrate how you meet all the minimum and the skills listed above. For additional tips, please visit the Oregon Job Opportunities page, Resources for Job Seekers . SPECIAL INFORMATION: To receive Veterans' Preference, you must complete the required Task that will be sent to you through Workday and will be located under your account profile. This Task will prompt you to attach the appropriate documentation for your Veterans’ Preference point selection. For questions about documentation, please visit: Veterans Resources or call the Oregon department of Veterans’ Affairs at: 1-800-692-9666. Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time. This position is represented by the Service Employees International Union (SEIU). Note: this recruitment may be used to fill future vacancies. For questions about the job duties or application process, please contact JENNIFER.M.MOISA@dhsoha.state.or.us . Please be sure to include the job requisition number. If you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process, please contact our ADA Office at ADA.DHS@dhsoha.state.or.us Have questions about Workday, and want some tips on understanding the state application process? Check out this link: https://www.oregon.gov/jobs/Pages/support.aspx ODHS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA+ community members, and others to help us achieve our vision of a diverse and inclusive community.