Administrative Receptionist
- Full-Time
- Omaha, NE
- Douglas County, NE
- Posted 3 years ago – Accepting applications
Job Description
TYPING TEST REQUIRED: Your application will NOT be considered unless you take the typing test - click here to take the typing test now.
(NOTE): The first and last name you enter on the typing test and this application must be exactly the same. DO NOT PLACE A SPACE AFTER YOUR NAME AND DO NOT ENTER A MIDDLE INITIAL ON THE TYPING TEST. If the names are NOT an exact match (including upper and lowercase letters), your typing test score will not be uploaded into your application accurately, as it is completed through an automated process.
TYPING TESTS ARE VALID FOR SIX MONTHS.
Primary Function:
Under supervision of the Office Manager, the incumbent greets visitors in person and by telephone and answers inquiries professionally and courteously and refers individuals to proper source(s) or individual(s). Completes a variety of administrative duties.
Essential Functions:Greet and assist all visitors promptly, professionally and courteously. Utilize strong interpersonal skills to establish rapport with visitors, departmental staff, personnel from other departments, and the general public.
Answer incoming calls, screen and direct calls, take accurate and complete messages; respond to questions and inquiries as able or refer to the appropriate staff, source or department. Provide assistance to visitors, the general public, staff and County employees.
Set up for County Board and other committee meetings, including preparation of audio and technological equipment, agenda preparation and dissemination, food/drink as needed, etc. Take minutes and track attendance at various Commissioner meetings.
Develop and maintain a working knowledge of Douglas County, its departments and government.
Receive, sort and distribute mail, and route interdepartmental mail to appropriate personnel.
Scan and file documentation. Maintain Commissioner-related media and print.
Perform administrative and clerical duties that assist in the operation of the department.
Assist workers’ compensation staff as necessary.
Coordinate special projects (e.g. United Way, YMCA, etc.) as assigned.
Monitor inventory of office supplies and order supplies as needed.
Provide overall administrative assistance to department staff. Perform the duties of other administrative staff in their absence.
Education and Work Experience and Other Requirements:High school graduation or the equivalent.
At least three years* administrative support work experience.
Ability to type 40 net words per minute.
Knowledge and experience with computers and office equipment required. Experience with Microsoft Office products including Outlook, Word, Excel, etc. strongly preferred.
Physical Requirements & Working Conditions:The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed indoors in an office setting during standard day-shift hours; however, work may occasionally include overtime, evening, weekend, and holiday hours. Work requires interaction with the public and may be stressful when dealing with multiple priorities, frequent interruptions, and time constraints. Noise level is typically moderate. Work requires some physical activity, including extended periods of sitting with occasional standing, walking, bending, carrying, balancing, grasping, reaching, pulling, pushing, stooping, squatting and kneeling. An incumbent must have the ability to frequently lift and/or carry files and other materials weighing up to 10 pounds and occasionally lift and/or carry equipment, supplies and other materials weighing up to 25 pounds.
Apply to this Job
(NOTE): The first and last name you enter on the typing test and this application must be exactly the same. DO NOT PLACE A SPACE AFTER YOUR NAME AND DO NOT ENTER A MIDDLE INITIAL ON THE TYPING TEST. If the names are NOT an exact match (including upper and lowercase letters), your typing test score will not be uploaded into your application accurately, as it is completed through an automated process.
TYPING TESTS ARE VALID FOR SIX MONTHS.
Primary Function:
Under supervision of the Office Manager, the incumbent greets visitors in person and by telephone and answers inquiries professionally and courteously and refers individuals to proper source(s) or individual(s). Completes a variety of administrative duties.
Essential Functions:Greet and assist all visitors promptly, professionally and courteously. Utilize strong interpersonal skills to establish rapport with visitors, departmental staff, personnel from other departments, and the general public.
Answer incoming calls, screen and direct calls, take accurate and complete messages; respond to questions and inquiries as able or refer to the appropriate staff, source or department. Provide assistance to visitors, the general public, staff and County employees.
Set up for County Board and other committee meetings, including preparation of audio and technological equipment, agenda preparation and dissemination, food/drink as needed, etc. Take minutes and track attendance at various Commissioner meetings.
Develop and maintain a working knowledge of Douglas County, its departments and government.
Receive, sort and distribute mail, and route interdepartmental mail to appropriate personnel.
Scan and file documentation. Maintain Commissioner-related media and print.
Perform administrative and clerical duties that assist in the operation of the department.
Assist workers’ compensation staff as necessary.
Coordinate special projects (e.g. United Way, YMCA, etc.) as assigned.
Monitor inventory of office supplies and order supplies as needed.
Provide overall administrative assistance to department staff. Perform the duties of other administrative staff in their absence.
Education and Work Experience and Other Requirements:High school graduation or the equivalent.
At least three years* administrative support work experience.
Ability to type 40 net words per minute.
Knowledge and experience with computers and office equipment required. Experience with Microsoft Office products including Outlook, Word, Excel, etc. strongly preferred.
- Approved related formal education beyond high school may be substituted for work experience requirement on a year-for-year basis.
Physical Requirements & Working Conditions:The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is generally performed indoors in an office setting during standard day-shift hours; however, work may occasionally include overtime, evening, weekend, and holiday hours. Work requires interaction with the public and may be stressful when dealing with multiple priorities, frequent interruptions, and time constraints. Noise level is typically moderate. Work requires some physical activity, including extended periods of sitting with occasional standing, walking, bending, carrying, balancing, grasping, reaching, pulling, pushing, stooping, squatting and kneeling. An incumbent must have the ability to frequently lift and/or carry files and other materials weighing up to 10 pounds and occasionally lift and/or carry equipment, supplies and other materials weighing up to 25 pounds.