ADMINISTRATIVE OFFICER

DutiesSummary

You will serve as an Administrative Officer in the R&D Portfolio Director Division, Code 034 of OFFICE OF NAVAL RESEARCH.


Responsibilities
• You will serve as the primary administrative official in the Offices with responsibility for the execution of a wide variety of essential administrative actions for the organizations serviced.
• You will serve as the principal advisor with primary responsibility for all administrative actions including, financial management, procurement, property management, and facilities management.
• You will provide a full range of advisory services for the immediate office as designated on specified functions.
• You will review personnel action requests to assure conformance with policy and regulatory procedures.
• You will generate documentation for the accomplishment of all personnel management actions.
• You will assist the supervisor in preparation of new or revised performance standards.
• You will provide administrative review for all performance evaluations to assure adequate justification based on the established standard.
• You will provide assistance and advice on award recommendations.
• You will advise management on opportunities for training.
• You will review each new employee's training plan to assure that required training is completed in a timely manner.
• You will processe all training requests for completeness and accuracy, resolves problems and alerts supervisor and employees when further action must be taken.
• You will coordinate and/or resolve all issues relating to electrical, heating, cooling, building maintenance, repair, and improvements, internal construction, janitorial services, parking, storage, signage, and ergonomics.
• You will be responsible for the reconfiguration of space to include placement of workstations, peripheral furniture and equipment.
• You will prepare required paperwork and arranges for shipment of records to the National Records Center.
• You will maintain official files of all correspondence for action items related to administrative policy, operations, and procedures.
• You will maintain high standards for executive actions in terms of timeliness, coherence and completeness of replies.
• You will coordinate all contracted administrative services within the assigned office.
• You will serve as Program Coordinator for the Government Travel Credit Card Program.
• You will monitor card usage for propriety of purchases and currency of individual account balances.
• You will review card holder statement of activity with back-up documentation on a monthly basis to ensure all purchases are verified for accuracy.
Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

None

• Job family (Series)

  0341 Administrative Officer

• Requirements

  RequirementsConditions of Employment
  • Must be a US Citizen.
  • Must be determined suitable for federal employment.
  • Must participate in the direct deposit pay program.
  • New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
  • Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
  • Males born after 12-31-59 must be registered for Selective Service.
  • You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
  • You will be required to complete training, obtain, and maintain a government credit card to make official government purchases for goods and services.
  • You will be required to complete ethics orientation within three months of appointment and submit a Confidential Financial Disclosure Report, OGE-450, within 30 days of appointment.
  • This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.
  QualificationsYour resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level (GS-05/10) or pay band (NO-02) in the federal service or equivalent experience in the private or public sector performing most or all of the following duties: (1) Reviewing and executing management principles, organizational theory, and standardized administrative practices by applying analytical and evaluative methods and techniques to perform substantive administration support; (2) Developing new or modified work methods, records and files, management processes and procedures for administering program services; (3) Coordinating, directing and performing administrative activities in the areas of budgeting and financial management, travel, procurement, property management, personnel management and logistics; (4) Reviewing training requirements for employees to assure required training is completed; and (5) Managing the office environment related to the building maintenance, internal construction, janitorial services, parking, and ergonomics.
  
  
  Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series
  
  https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards Education

  The following can be substituted in order to meet the minimum qualification requirements of this position:
  
  Ph.D. or equivalent doctoral degree
  or
  3 full years of progressively higher level graduate education leading to such a degree
  or
  LL.M., if related
  or
  a combination of graduate education and experience totaling 100%.

  Additional information

  This position is covered by the Department of Defense Priority Placement Program.
  
  Additional vacancies may be filled by this announcement.
  
  This position is eligible for part time, full time or ad-hoc telework at the discretion of management.
  
  A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
  
  If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center.
  
  Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf
  
  ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate for this vacancy, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category or higher. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/ictap/

  
  How You Will Be Evaluated

  You will be evaluated for this job based on how well you meet the qualifications above.

  In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.
  
  When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:
  

  • ADMINISTRATION AND MANAGEMENT
  • PARTNERING
  • PERSONNEL AND HUMAN RESOURCES
  • RESOURCE MANAGEMENT
  • WRITTEN COMMUNICATION
  
  
  You will be evaluated and rated under Category Rating selection procedures. Additional points are not added for veterans' preference; however, preference is still applied. Applicants eligible for veteran's preference will receive selection priority over non-veterans. If selected, you may be required to provide supporting documentation.
  
  If you meet the qualification requirements, your application will be placed in one of three categories:
  
  Best Qualified - Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for announced position.
  Highly Qualified -Candidates in this category possess good skills and experience above the minimum requirements for announced position.
  Qualified - Candidates in this category meet the minimum experience requirements for announced position.
  
  If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.
  
  Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
  
  All qualifications requirements must be met by the closing date of this announcement.
  
  Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
  
  Background checks and security clearanceSecurity clearance

  Secret

  Drug test required

  No

• Required Documents

  Required Documents

  You are required to provide documentation that supports the eligibility and qualification claims made in your resume and assessment questionnaire. You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package. Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager. Cover letter is optional.
  
  A complete resume is required. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience.TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.
  
  Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.
  
  Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified.
  
  Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor
  
  Are you a disabled veteran or claiming 10-point veterans' preference?
  If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.
  
  You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf.
  
  Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).
  
  Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove said personal information before you submit your application. You must provide an un-sanitized version of the documents if you are selected.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Benefits

  Benefits

  A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• The public

  U.S. citizens, nationals or those who owe allegiance to the U.S.

U.S. Citizens