Administrative Generalist, Office Of The Executive Vice President And Provost

The Office of the Executive Vice President and Provost seeks an individual to serve as an Administrative Generalist, providing exceptional administrative and operational support to several core areas within the office. This position will function as member of a larger team of professional support staff and will take on a broad array of responsibilities.

The Administrative Generalist’s duties include maintaining one or more executive/senior staff member’s calendar(s), fielding phone calls, creating, and maintaining files, drafting routine communications, as well as initiating financial transactions (e.g., reimbursements, purchases, reconciliations), and making business travel arrangements. There will also be times when this position will be required to represent the Office of the Provost to visitors/callers, including greeting constituents/guests, triaging needs, and referring constituents as needed or coordinating appropriate action for a response. In addition to delivering high-level administrative support, the Administrative Generalist will help ensure office operations function in a professional and predictable manner and will manage, track and coordinate follow-up for various special projects.

A Bachelor’s degree, or significant relevant experience in lieu of a degree, and a minimum of three years’ experience in an administrative role is required. Preference will be given to candidates with at least five years of administrative experience and to those candidates with experience in higher education. The successful candidate will be highly collaborative, and service orientated, able to multi-task and handle multiple competing priorities, as well as have a proven track record of professionalism, strong communication skills (both written and verbal), initiative and attention to detail. A high degree of professionalism and the ability to handle confidential and sensitive issues with tact and discretion is required. Experience with Microsoft Office 365 is required, specifically Outlook, Word, Excel, and PowerPoint Experience with other computer programs is preferred.

Please apply through Workday , and search for R0030428. To be considered for this position applicants MUST submit a cover letter, a resume, and a list of three professional references. The reference list should include contact and relationship (i.e., how the applicant knows the individual) information.

The position will remain open until filled. Review of applications will begin on November 29, 2021. This is an Exempt level, benefited position. The anticipated hiring range is $50,000 - $60,000 commensurate with education and experience. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at alc6dk@virginia.edu .

COVID Vaccination Requirement

Due to the scope of President Biden’s Executive Order 14042 issued in early September, all University employees, including remote employees, must receive their final vaccination dose by January 4, 2022, unless they have a University-approved religious or medical exemption. The University has updated policy SEC-045 to reflect these new requirements.

If hired by the Academic Division , excluding School of Medicine, School of Nursing, UVA Physicians Group, and the Health Systems Library, you will be required to provide proof of vaccination or be willing to be vaccinated by January 4, 2022. Academic employees may apply for a University-approved medical or religious exemption.

Note: Some medical and safety-sensitive positions require vaccination and are not eligible for an exemption. For more information on how vaccination requirements will apply to you, please visit the UVA New Hire Vaccination Requirements webpage.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.