Administrative Coordinator - WFD

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Are you looking to make a real difference in the world? As healthcare organizations seek ways to do more with less, developing next-level people is integral to their success. HealthStream works side-by-side with healthcare organizations to ensure their people are confident, competent and credentialed, ready to execute at the highest level. Our passion is to improve the quality of healthcare by developing the people who deliver care.

The Coordinator is part of a team supporting our vast content marketplace, including internally owned and partner-owned programs. This individual works closely with the GM and members of the leadership team to coordinate and assist with various operational tasks. The Coordinator has a keen eye for detail and is a self-starter with excellent communication skills.

ESSENTIAL DUTIES OR RESPONSIBILITIES:

• Conserve leadership’s time by managing calendars and travel, as well as drafting letters and documents.
• Prepare reports, memos, invoices, letters, and other documents.
• Read and analyzing incoming emails and documents, and distributing them as needed.
• Prepare reports by collecting and analyzing information.
• Coordinate events as necessary.
• Maintain confidence and protect operations by keeping information confidential.
• Complete projects by assigning work to clerical staff and following up on results.
• Create and manage agendas, minutes and other meeting assets.
• Manage information flow in a timely and accurate manner.
• Contribute to team effort by accomplishing related results as needed.
• Other duties as required.

A. KNOWLEDGE/EDUCATION AND EXPERIENCE REQUIRED:

• Minimum High School or Associates Degree
• 3-5 years’ experience in project or executive coordination

B. SKILLS REQUIRED:

• Excellent written, verbal, and presentation skills
• Excellent organizational, multi-tasking, and time-management skills with a keen eye for detail
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Travel and scheduling logistics

C. ABILITIES REQUIRED:

• Proven ability to work independently, exhibiting a high level of personal ownership and accountability.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• Ability to communicate effectively with all members of the team, partners, and customers.

HealthStream is an equal opportunity employer. HealthStream prohibits employment practices that discriminate against individual employees or groups of employees on the basis of age, color, disability, national origin, race, religion, sex, sexual orientation, pregnancy, veteran or military status, genetic information or any other category deemed protected by state and/or federal law