Administrative Coordinator

Property Management Company is looking for a responsible Administrative Coordinator to perform a variety of administrative and operational tasks. Duties of the Administrative Coordinator will include providing regular support to our field office staff, auditing daily activity for adherence to company policy and procedure, assisting in daily office needs, monitoring delinquencies, and performing our company’s general administrative activities. Additional responsibilities include but not limited to are, reconciliation of bank deposits, processing move-in/out files, process work orders, data entry, and utility management. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Previous experience in property management is a plus but not required. Must be detail-oriented.

Responsibilities

• Answer and direct phone calls
• Audit all admin procedures
• Data entry
• Write and distribute email, correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Maintain office policies and procedures
• Audit and monitor property financials

• Act as the point of contact for internal and external clients

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Previous property management ] are a plus, but not required.

Job Type: Full-time

Schedule:

• Monday to Friday, 8:30-5

COVID-19 considerations:

Masks are required to enter the office. Containment within your working space does not require a mask to be worn. All interaction with other customers or other employees requires a mask.

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 2 years (Preferred)
• Customer Service: 2 years (Preferred)

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)
• Customer Service: 1 year (Preferred)

This Job Is:

• A job for which military experienced candidates are encouraged to apply

Work Remotely:

• No

COVID-19 Precaution(s):

• Personal protective equipment provided or required
• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place