Administrative Coordinator

Overview: The Administrative Coordinator will provide critical program management support in the implementation of the program ensuring all tasks are coordinated and the program development is on schedule. The University of Arkansas for Medical Sciences Pathways Academy is an innovative comprehensive educational and community engagement program focused on preparing low-income K-12 students for educational and career opportunities in STEM and Healthcare disciplines. The Pathways Academy supports the aims of the Translational Research Institute and the Clinical and Translational Research Award (CTSA) by increasing partnerships with diverse stakeholders to expand the impact of clinical and translational research as well expanding clinical and translational research opportunities across the lifespan and in underrepresented populations. By focusing on healthcare disciplines, including cancer research and community health education for youth and their parents, the Pathways Academy is an effective mechanism to provide community engagement and education. This will increase the awareness, knowledge, and understanding of healthcare, research, and cancer-related concepts, processes, and careers.
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks:

• Health: Medical, Dental and Vision plans available for staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts

Salary offered commensurate with experience.Responsibilities: Operational Support

• Develop, facilitate, manage and coordinate the logistics and planning for all of Pathways STEM Academy
• Maintain social media accounts for the Pathways STEM Academy
• Provide support to the Pathways STEM Academy program by preparing correspondence and reports, communicating with stakeholders, and coordinating meetings
• Provide support to the Pathways STEM staff, including but not limited to, maintaining calendars and arranging travel
• All front office duties

Event Planning:

• Facilitate meetings hosted by the Pathways STEM Academy Office, including but not limited to reserving space, preparing agendas and minutes, distributing and maintaining documentation, ordering supplies and food, and communicating with attendees
• Plan and coordinate special events
• Facilitate recruitment and guest visits, including but not limited to creating travel arrangements and transportation, organizing itineraries, and processing reimbursements
• Process travel and all purchasing for the program

Budgetary Support:

• Assist program with grant submissions, financial reports, and other routine duties.
• Review and analyze grant financial reports and assures applicable funding guidelines are met and expenses are allowable to funding source
• Project ending balances and prevent deficit accounts

Other duties as assigned:

• Maintain confidential files and correspondence
• Maintain office equipment
• Travel may be required

Qualifications:Minimum Qualifications:

• Bachelor’s degree in Public Health, Research, Business or related plus five (5) years of project or program management experience or related experience.
• Proficient with computers (Word and MS Office preferred)

Preferred Qualifications:

• Master’s in Public Health, Research, Business or related plus three (3) years of project/program management experience or related experience
• Project Management Experience

Competencies:

• Excellent communication and listening abilities: persuasive and negotiation skills, strong professional writing, public speaking, interpersonal and public relations skills
• Strong recruitment and customer service skills combined with a strong work ethic and a goal-oriented and self-motivated approach toward achieving consistent results
• Strong customer service skills combined with a strong work ethic and a self-motivated approach toward achieving consistent results
• Ability to collaborate with other professionals on projects and tasks
• Ability to maintain confidential and highly sensitive student information
• Ability to gather and collect data and build excel reports
• Ability to multi-task and deliver work product under tight deadlines
• Must be able to represent the organization in a professional manner
• Strong project management, time management, and planning capabilities
• Must be able to travel both weekdays and weekends
• Possess a sincere interest in helping others achieve life goals
• Computer skills including Microsoft Office in Word, Excel, and PowerPoint

This position is subject to a pre-employment criminal background check and drug screen. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (501) 686-6432 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA)Physical Requirements: Stand: Frequently
Sit: Continuously
Walk: Frequently
Bend, crawl, crouch, kneel, stoop, or reach overhead: Occasionally
Lift, push, pull, carry weight: 10 lbs or less
Use hands to touch, handle, or feel: Occasionally
Talk: Continuously
Hear: Continuously
Taste or smell: Never
Read, concentrate, think analytically: Continuously
Physical Environment: Inside Office Environment
Noise Level: Moderate
Visual Requirements: Far visual acuity, Near visual acuity
Hazards: None