Administrative Clerk Receptionist 1

Administrative Clerk Receptionist 1

Class Code: 16511
Classification: Classified
Position Type: Permanent – Full Time
Revision Date: September 2021

Salary Range: $13.00 to $15.00 per hour
FLSA: paid at 1 ½ times hourly rate after 40 hours worked in a week

SERIES PURPOSE:

The purpose of the Administrative Clerk / Receptionist 1 position is to provide customer service, clerical support and process minor accounting functions. Duties include but are not limited to interaction with individuals in person and over the phone, record keeping, data entry, filing, material/supply orders, inventory counts and accounting functions.

CLASS CONCEPT:

This position works under general supervision and requires friendly and professional interaction with the public and others, proficiency and accuracy in all tasks, basic understanding of accounting systems
(Accounts Payable, Accounts Receivable, and Payroll), familiarity with office machinery (i.e., computer, scanner, multi-line phone system, calculator, fax machine, and copier), the ability to communicate well in both written or oral fashion, and be proficient with Microsoft Word, Excel and
Email programs.

ESSENTIAL FUNCTIONS OF THE POSITION:

(These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

Clerical:

• Greet people (in person and over the phone) and provide general departmental information, requested information, direct them to the appropriate representative or department, take messages, and prepare appropriate forms for follow-up (R&I)

• Compile, copy, sort and file records and documents
• Data entry into various spreadsheets and software programs
• Operate office machinery
• Type letters and memos as requested
• Understand and read maps effectively
• Scan and index various documents
• Open, sort and route incoming mail
• Order supplies and forms; maintain appropriate inventory of items
• Assist in preparation for events or meetings

Legal Descriptions

• Log documents in and out
• Review submissions to ensure all required items are provided for proper review
• Communicate review status with customers

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Permits

• Provide appropriate permits to customers; this will include working with them to determine all the permits they may need

• Log permits in and forward to appropriate staff member

Accounting tasks

• Accounts Payable o Review invoices for completeness, accuracy and appropriate expenditure account o Prepare vouchers to be paid

• Payroll o Review time sheets for completeness and accuracy o Enter into software program

• Accounts Receivable o Enter invoice information into accounting program o Receipt in payments o Balance payments with cash on hand o Prepare pay-ins

Other duties as assigned by the Administrative Assistant or County Engineer.

MAJOR WORKER CHARACTERISTICS:

Possess understanding and ability to operate multi-line phone system, computer, scanner, calculator, fax machine, and copier; perform basic business math and simple bookkeeping procedures; office practices and procedures; and inventory controls. Ability to deal with a variety of variables in somewhat unfamiliar context; gather, collate and classify information about data, people or things; answer routine inquiries; and work alone or in a group. Must be punctual and maintain excellent attendance.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT:

High School Diploma or equivalent, two years work experience performing simple to moderately complex clerical and secretarial duties and simple bookkeeping procedures. Be able to communicate effectively with others both verbally and in writing, organize and maintain recordkeeping systems, develop and maintain effective working relationships with supervisor, co-workers and the general public, and be able to move between tasks frequently. Candidate must have and maintain a valid State of
Ohio driver’s license.

UNUSUAL WORKING CONDITIONS:

Essential functions are regularly performed without exposure to adverse environmental conditions.

Due to the necessity of this position to interact with the public and other staff members this position does not qualify for remote work.

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BENEFIT INFORMATION

1.) HOSPITALIZATION PLAN WITH DENTAL AND VISION COVERAGE
(60 Day Waiting Period for participation)

Employee contributions and deductibles are based upon the type of plan selected and number of covered individuals on the policy.

If you are married, and your spouse is eligible for insurance through their employer, they must participate in their employer’s plan. They will be offered secondary coverage on the county plan at applicable rates.

2.) FLEXIBLE SPENDING (Minimum One Year Waiting Period for participation)

This program allows you to set money aside, tax free, to use toward medical expenses.
Enrollment is open to you the January after your one year anniversary.

3.) $30,000.00 PAID LIFE INSURANCE POLICY (30 Day Waiting Period for participation)

** With option to purchase additional insurance through payroll deductions

4.) EMPLOYEE ASSISTANCE PROGRAM (E.A.P.)
Available immediately upon full time employment

5.) DEFERRED COMPENSATION PLAN -
This is available immediately to those selecting to participate

6.) 10 PAID HOLIDAYS PER YEAR

7.) SICK LEAVE - Accumulated at a rate of 4.6 hours per pay period for a total of 15 days a year.

8.) VACATION
Accumulated per the Ohio Revised Code as follows:
Years of Completed Service Weeks Available
1 2
8 3
15 4

25 5

New hires are eligible to take vacation upon completion of a one full year of employment. (Individuals with previous government employment may be eligible for an altered schedule.)

9.) CLOTHING ALLOWANCE (Uniforms provided for Highway employees after the successful completion of the probationary period.)

Ottawa County is an Equal Opportunity Employer.

** All job offers are contingent upon the applicant passing a pre-employment drug screen and verification of a satisfactory driving record and background check.

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2021.doc

OTTAWA COUNTY ENGINEER’S OFFICE

AND HIGHWAY DEPARTMENT

APPLICATION INFORMATION

• *

_Please read the following information before completing the application. _
_ _

1. Completing and submitting your employment application does not guarantee a job offer or a job interview. Your application will be reviewed and considered with others who have submitted applications for the same job opportunity. Decisions about interviews will be based on those considerations. If we wish to schedule an interview, we will call you. Please, no unsolicited phone calls.

2. The employment application must be completed in its entirety to be considered.

3. If the information provided on the application cannot be satisfactorily verified or is found to be untruthful, your application could be considered incomplete or unacceptable.

4. We do not accept or retain unsolicited applications. Applications are filed according to specific, posted job opportunities.

5. Due to the large number of applications received and the competitive nature of our employment process, we are not able to release specific reasons for employment decisions.

6. Depending on the position, applicants considered for employment may be subject to the following: a) Employment reference checks from current and previous employers b) Post-offer criminal background check (BCI and/or FBI) c) Post-offer drug screen and alcohol screen d) Post-offer physical examination e) Motor Vehicle Record check f) Check of personal references g) Verification of post-secondary educational degrees

If you have questions regarding the application process or posted positions, please contact the Ottawa County Engineer’s Office at:
8247 West State Route #163
Oak Harbor, Ohio 43449

Ottawa County is an Equal Opportunity Employer.
Please, no unsolicited phone calls.

Job Type: Full-time

Pay: $13.00 - $15.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Education:

• High school or equivalent (Required)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location