Administrative Assistant/Receptionist

An estate planning firm with an emphasis in elder law is looking to immediately hire a full-time administrative assistant to support our two offices. The ideal candidate is someone who enjoys working with seniors, learning, and working in a fast-paced environment.

REQUIREMENTS:

• EDUCATION

• 4-year undergraduate degree or high school diploma and 4 years of experience as an administrative assistant; and

• CUSTOMER SERVICE

• At least 1 year of customer service experience

• COMMUNICATION SKILLS

• Excellent verbal and written communication skills
• Professional phone etiquette
• Relays messages accurately with all relevant information

• CRITICAL THINKING/ANALYTICAL SKILLS

• Ability to anticipate the needs of attorneys and clients
• Quickly learns, retains and applies new information

• PROFESSIONALISM

• Uses discretion and maintains client confidentiality
• Greets clients in a friendly and professional manner
• Dependable and able to meet deadlines
• Ability to build and maintain trust

• COMPUTER SKILLS

• Proficient in MS OFFICE
• Experience with client database software preferred
• Proficiency with social media platforms preferred

• OTHER REQUIREMENTS

• Highly organized and self-motivated
• Possesses a strong attention to detail
• No criminal convictions

CORE RESPONSIBILITIES:

• PHONES

• Receives all incoming calls, taking thorough messages, providing general information regarding our services, and giving referrals where appropriate
• Listens to the voicemail and returns calls

• SCHEDULING AND CALENDAR MANAGEMENT

• Scheduling all in person, phone, Zoom, speaking engagements, and networking appointments for three attorneys
• Providing appointment confirmations via email and phone calls reminders

• CORRESPONDENCE

• Drafting cover letters for clients and government agencies
• Creating labels, sending correspondence and other mail

• GENERAL ADMINISTRATIVE TASKS

• Generating invoices, maintaining conference room, copying, scanning, filing, and faxing documents
• Documenting actions taken on client matters in client management system

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

COVID-19 considerations:
Cloth face masks are required

Work Location:

• One location

This Company Describes Its Culture as:

• Team-oriented -- cooperative and collaborative
• People-oriented -- supportive and fairness-focused
• Detail-oriented -- quality and precision-focused

Company's website:

• https://bryantelderlaw.com/

Work Remotely:

• No

COVID-19 Precaution(s):

• Remote interview process
• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place