Administrative Assistant (San Diego)

A San Diego based construction Company with operations throughout Southern California is currently seeking a full-time, experienced ADMINISTRATIVE ASSISTANT to support our Lakeside, California Operations.

JOB DUTIES:
The duties for this position will include and not limited to the following.

• Answer phones and redirect as needed
• Review, handle, and archive documents on computer based systems
• Downloading, printing, & scanning of documents from online platforms
• Drop off and pickups of orders from 3rd party copy center
• Updating database information in online platforms
• Ordering, stocking, and inventory of supplies and office equipment; coordinate services for office equipment
• Periodic sanitizing of office
• Charity and office event planning/scheduling
• Indexing and routing of documents generated by others using computer based tools.
• Assist team using online tools (SAP experience preferred)
• Recording and routing legal notices received by email and facsimile.
• Job package printing/scanning
• Schedule updating in online platforms
• Other duties as assigned

SPECIAL SKILLS OR REQUIREMENTS:
Qualified candidates must possess the following special skills and or requirements to be considered for this position.

• Demonstrates attention to detail, accuracy and thoroughness
• Ability to meet deadlines and complete work in a timely manner
• Maintains confidentiality at all times
• Great communication skills both written and verbal
• Contributes to building a positive work environment.

EDUCATION AND/OR EXPERIENCE:

• High School Diploma AND 2 (two) years related experience; or equivalent combination of education and experience OR 4 (four) years of experience in a similar role and industry
• Bilingual: Spanish preferred
• Advanced knowledge of Microsoft Office Word, Excel, PowerPoint and Outlook
• Experience with Sage 300/Timberline &/or Sage Paperless preferred
• Experience with Heavy Construction Software Suite HeavyJob, HeavyBid, and Safety preferred

COMPANY BENEFITS:
The following benefits options are available to eligible employees

• Paid vacation, holiday and sick time
• 401k (with company contribution match)
• Health Benefits packet includes
• Multiple medical and dental plan options
• Voluntary vision, life, and AD&D plans
• Aflac
• Etc.