Administrative Assistant - Sales Division

Phospholutions, Inc. is a venture backed start-up company headquartered in State College, PA that reduces the environmental impact of fertilizer. The company's patented process and innovative products utilize RhizoSorb® technology. RhizoSorb® technology optimizes plant uptake of key nutrients like phosphorous, promotes root growth and reduces waste. Unlike traditional fertilizer, RhizoSorb® products prevent fertilizer from polluting waterways, reduce fertilizer and irrigation needs, and improve the overall qualify of turf and flowering plants.

Coming off a series of successful research and test trials, the company is primed and positioned to expand into new markets.

If you are a resourceful, focused, high-energy sales support and administrative professional who is fully-capable of problem-solving, diligent follow-up/attention to detail, exercising good judgment, and being able to maintain a high degree of confidentiality and discretion, we highly encourage you to apply for this position – do it today!

We value energy, passion, authenticity, creativity…and results! The individual hired for this position will assume ownership of and perform a diverse range of tasks, becoming the indispensable business partner to the Commercial Sales Unit, helping them manage, implement and achieve critical mission objectives and sales strategies. The Administrative Assistant – Sales Division also serves as a liaison to internal and external colleagues, clients and the general public.

Among other responsibilities, this position provides high-level, confidential business support by handling order processing and sales support, managing company CRM, maintaining client relationships, managing/overseeing special projects, maintaining/organizing filing system for sales professionals, and handling information requests. Work assignments are often performed with limited direct supervision and often, where only limited standardization exists; therefore, the Administrative Assistant must have the skills and abilities to identify and implement process and/or systems improvements to achieve a defined outcome. The Administrative Assistant also performs a multitude of clerical tasks to support the Executive Team, Commercial Sales Unit and other staff, including, but not limited to preparing correspondence, arranging conference calls and making travel arrangements, scheduling meetings, organizing emails, etc.

KNOWLEDGE/SKILLS/QUALIFICATIONS/ABILITIES: The successful candidate will be able to demonstrate core competencies in the following areas:

• Trustworthiness; maintaining confidentiality of critical business issues is a key responsibility
• Demonstrated success prioritizing and managing work requests from multiple sources and in meeting deadlines; superior time management skills and attention to detail are essential
• Ability to exercise ethical, prudent judgment and problem-solving in the absence of direct supervision
• Ability to collaborate and build strong working relationships with others, especially using digital, phone, and video technologies
• Ability to work independently, learn new skills quickly, and take initiative
• Ability to thrive in a fast-paced, performance-driven environment and assume personal ownership of business activities and outcomes
• Excellent verbal and written communication skills, including mastery of correct grammar, spelling, punctuation, syntax and tone
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Solid math and reasoning skills to assist with preparation and validation of data and/or sales reports

MINIMUM REQUIREMENTS

• “Day-1 Expert-level” proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint, Publisher and Word; with advanced-level Excel skills)
• High school diploma or equivalent
• Must be able to use Customer Relationship Management (CRM) software and to quickly develop proficiency with high-tech/high-touch systems such as, but not limited to desktop/laptop/tablet, smart phones, GSuite (Gmail, calendar etc.), Google Drive (Docs, Sheets, Slides, etc.), and others
• Background checks (criminal/education/employment/reference/credit/DMV) will be performed; results must be satisfactory to the company.
• Also requires a valid driver's license, registered and insured vehicle, and the ability to drive to and from prospective and current accounts or other business engagements, as needed. Occasional day and/or overnight travel associated with trade shows and other industry/business events may also be necessary.
• If hired, must adhere to all company policies and procedures and other prescribed best practices/industry standards

DESIRED EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES (THESE ARE A PLUS!)

• 1+ year related administrative and/or clerical experience in a fast-paced business office environment. For the exceptional candidate, CRM and accounting software training will be available. However, some experience with Salesforce, Zoho CRM/Financial Suite or a similar online CRM system is highly desired.
• Associate or Bachelor’s degree in business, marketing or a related field; comparable work experience will be considered in lieu of degree.
• Working knowledge and regular use of social media platforms (e.g. Twitter, LinkedIn, YouTube, etc.)

TO APPLY:

Tell us why you are interested in this position and your desired salary in the cover letter section of this posting. Include your resume, answer a few questions, then click submit. It’s that easy to apply right now!

• This is an IMMEDIATE opportunity, BUT we are looking for an exceptional new team member, so the position will remain open until filled.
• Applicants must be currently authorized to work in the United States. This company does not sponsor applicants for work visas.
• Applicants must be able to report to work in State College, PA as prescribed by the Company. There is no relocation assistance available. There is a possibility of light travel (e.g. trade shows, industry/company events, etc.)
• The Company reserves the right to alter, change, modify and/or terminate this job posting at any time without notice, or obligation. No recruiters, please; principal applicants only.

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An equal opportunity employer and the largest seed investor in the region, Ben Franklin Technology Partners of Central & Northern PA (an initiative of the Pennsylvania Department of Community and Economic Development) has provided investment capital and business support services to Phospholutions. Ben Franklin’s portfolio of funded companies is comprised of emerging startups as well as small manufacturers in varying stages of business growth and development. Regardless of size or revenue projections, these companies and Phospholutions offer job opportunities as Equal Opportunity Employers-Minorities/Females/Vet/Disability. For information on the Ben Franklin program, visit www.cnp.benfranklin.org

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