Administrative Assistant; Project Management

Position Summary:

The Project Management Administrative Assistant’s primary responsibility is to support the Project Management Department in all day to day responsibilities.

Responsibilities:

• Work with all in-house departments to ensure timely turnaround of associated project management tasks.
• Prepare sample requests for mailing to internal and external customers.
• Assist projects managers on preparation for new product launches.
• Follow up with in-house departments on deliverables needed based on agreed upon project timelines.
• Assist project managers in end of month billing request preparations.
• Maintain project management list to track active tasks for various projects.
• Assist in routing of GMP documentation require for review and approval.
• General office duties.
• Other responsibilities as assigned by Management.

Education and Experience:

• High School or GED diploma required
• BA/BS degree in Business Administration or related degree preferred
• Two years customer service related experience a plus

Skills and Abilities:

• Proficient in Microsoft Outlook, Word, Excel.
• Excellent written, verbal and interpersonal skills
• Ability to work on multiple tasks on tight deadlines in a high pressure environment
• Excellent organizational, communication and follow-up skills

Supervisory Responsibilities:

• None

Physical Demands:

• Required to reach with arms and use hands and fingers to handle documentation and computer controls.
• Required to stoop, kneel, crouch, stand, bend, sit, talk, and hear.
• Must be able to lift and/or move up to 50 pounds.

Work Environment:

• Required to be present in the office to collaborate with peers and supervisors on an as needed basis
• Potential to move between office sites/areas, including stairs, to complete job functions
• Work/Travel schedule must be adhered to and/or changed as needed to meet business requirements.
• Employee work hours/schedule and/or shift are subject to change based on business needs and Management discretion.