Administrative Assistant - Nashville

The Federal Savings Bank, a national bank and 4-time “50 Best Mortgage Companies to Work For” winner, seeks an organized, outgoing, optimistic, and overall outstanding Administrative Assistant (alliteration enthusiasts encouraged to apply)! The Administrative Assistant will report directly to the Regional Senior Vice President of Mortgage Lending providing comprehensive administrative and project management support to both the SVP and his team of mortgage bankers.

This position will start out 100% remote with the expectation the Admin Assistant will work out of our Brentwood, TN office 2-3 days per week in future months.

Receptionist/Office Manager Responsibilities:

• Maintain the SVP's Microsoft Outlook Calendar and help with managing and sorting Outlook inbox
• Mail out birthday/anniversary cards to employees or customers in a timely manner
• Update calendar with birthdays and anniversaries
• Generate and distribute memos and announcements
• Collaborate with Accounting department to help monitor commissions and bonuses
• Assist with onboarding new team members, answering questions, and directing them to the right department/person
• Organize and execute virtual and in-person events such as sales contests, raffles, training, and awards banquets (once it is safe to do so)
• Collaborate with Operations leaders to collect and share reports
• Provide staffing updates
• Prepare and distribute sales production reports for multiple loan production offices
• Learn and utilize Encompass Loan Origination System and Domo Business Intelligence reporting software
• Various Ad hoc projects as assigned

Requirements:

• 4 year degree required
• 1+ year of experience as executive assistant, event coordinator, project coordinator, marketing coordinator, reception/front desk, concierge, administration, or hospitality preferred.
• Favorable Credit & Background History
• Experienced with PCs and Windows Based Software
• Strong Proficiency with Microsoft Office Suite, Advanced proficiency with Microsoft Excel
• Able to type 40+ words a minute
• Extremely Detail oriented, task oriented
• Ability to take direction and execute tasks accordingly
• Understands the usage of proper grammar and punctuation
• Exceptional communication and customer service skills
• Positive attitude and team player

What We Offer:

• Salary plus annual bonus
• PTO plus sick days
• Health, Dental, and Vision insurance plans available
• 50% 401k matching
• Employee appreciation days
• Employee recognition on a national scale
• A true team culture working towards one common goal; helping more homebuyers finance their dream home!

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